Theatre Management System Administrator

Somerset NHS Foundation Trust; Yeovil; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Flexible working

NHS pension

Generous annual leave

Career development

Blue Light Card

Job summary

Somerset NHS Foundation Trust is seeking a Theatre System Administrator to manage the Galaxy Theatre Management System, ensuring it runs smoothly and is fit for purpose. You will liaise with software suppliers, implement system changes, and provide admin support to the Theatre team.

You will train staff, manage daily/ monthly reports, and tailor Galaxy to Trust requirements while maintaining data quality and audit controls. This is a fixed-term role requiring strong IT and communication skills.

Qualifications

• Educated to GCSE/NVQ Level 3 or equivalent
• Trained to a vocational level 3 standard, or equivalent relevant experience
• Previous experience working with IT systems
• Knowledge of the Galaxy system

Responsibilities

• Admin support to Theatre team and manage Galaxy usage
• Set up daily/monthly theatre reports and customise Galaxy to local Trust requirements
• Provide staff training on Galaxy and frontline support for theatre staff
• Produce daily validation of reports and ensure data quality and audit trails
• Run daily/weekly theatre performance reports and support system development as needed

Skills

Communication skills

Multitasking

Time management

Education

GCSE/NVQ Level 3

Tools

Galaxy system

Job description

Anticipated Interview date(s) 22 October 2026

Job summary

To administer the competent use of the Theatre Management System (Galaxy) resource ensuring that the system is kept operational. Liaise with the software suppliers to ensure that it meets the needs of local users and is fit for purpose, managing the acceptance and implementations of any additional software and system development as necessary and changes, to assist with the technical support of the in-house IT Department. Also to provide Admin support to the Theatre team. Act as first point of contact for the Theatre Management System (Galaxy), working closely with the Service Manager/ Consultants/ Theatre teams etc in setting up reports required on a daily/ monthly basis, customising the Theatre System to meet local Trust requirements

Manage the effective use of the Theatre System (Galaxy)Act as first point of contact for the Theatre Management System (Galaxy), working closely with the Service Manager/ Consultants/ Theatre teams etc, in setting up reports required on a dally/ monthly basis, customising the Theatre System (Galaxy) to meet local Trust requirements. Manage and build sessions in Galaxy, cancel and change sessions for different specialties.

To provide appropriate training to staff on all aspects of the Theatre System and provide frontline support to staff To deal with routine and ad-hoc requests for theatre reports from all disciplines of staff across the Trust for a variety of purposes e.g. audit, research, medical staff log books. To ensure appropriate audit and quality controls are carried out to maintain a high standard of data. This will include producing daily validation of reports and taking appropriate corrective action.

To devise and deliver effective hands-on training to Theatres of the System (Galaxy).Run daily reports checking for data quality, send out a daily/weekly reports on theatre performance from previous day.

About us

At Somerset NHS Foundation Trust, we’re committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you’ll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it’s a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Please see attached Job Description & Person Specification for further details of duties and responsibilities.

Person specification

Qualifications

Educated to GCSE/NVQ Level 3 or equivalent experience

Trained to a vocational level 3 standard, or equivalent relevant experience

Experience

Previous experience working with IT systems

Knowledge of the Galaxy system

Additional Criteria

Evidence of a good standard of Literacy / English language skills

Good communication skills on the telephone, via email, face to face and in written correspondence

Professional and responsible approach at all times

Ability to multitask.

Ability to organise own time & prioritise.

Accurate and timely presentation of information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact:

Carole Paull

[e-mail]

07818010674

Agenda for Change

Band

Band 4

Contract

Fixed Term

Duration

12 Month(s)

Working pattern

Full-Time

Reference number

Job locations