Terminal Facilities Coordinator

CBRE Group, Inc.; Scotland; On-site; GBP 25,000 - 35,000; Full time

Job summary

CBRE Group, Inc. is seeking a detail-oriented Terminal Coordinator to join our team in Orkney. This role involves being the first point of contact for visitors and staff, handling mail distribution, and managing day-to-day administrative tasks.

The ideal candidate will coordinate events, assist with logistics, and ensure compliance with safety systems. This position offers Monday to Friday hours from 8am to 5pm and is a fantastic opportunity for career progression.

Responsibilities

• Be the first point of contact for all visitors, staff, and contractors.
• Manage incident control during fire evacuations and emergencies.
• Coordinate room setups for internal events.

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are currently seeking a detail-oriented and proactive Terminal Coordinator to join our team at our prestigious site in Orkney.

Key Responsibilities

• Act as the first point of contact for all visitors, staff, and contractors, delivering a professional and welcoming front-of-house experience.
• Act as a point of contact for staff feedback related to the working environment and escalate where appropriate.
• Carry out porterage duties including the movement of furniture and equipment as required by the Company.
• Assist with internal events, meetings, and staff engagement activities by coordinating room setups and logistics.
• Receive and distribute incoming mail and parcels to site users promptly and efficiently.
• Act as an Incident Controller during fire evacuations and other emergency situations.
• Operate and manage the Permit to Work system and ensure compliance with safe systems of work.
• Manage the issuing and tracking of access fobs and keys, maintaining accurate records and ensuring timely updates.
• Handle day-to-day administrative tasks, including postal duties, helpdesk reporting, and general facilities coordination.

This is a fantastic opportunity to join a growing team with excellent career progression.

Hours

• 8am – 5pm
• Monday to Friday

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.