Facilities Management Officer

Adecco Portugal; Greater London; On-site; GBP 21,000 - 22,000; Part time

Job summary

Adecco Portugal seeks a Facilities Management Officer for a temporary, fully onsite role at SW1 & Cabot Square. 9:00–17:00, Monday to Friday, with responsibilities across admin support, access control, deliveries, and helpdesk management.

You will work closely with facilities team to ensure smooth office operations and upcoming relocation activities. The role requires strong organisational and communication skills, proficiency in Microsoft Office, and a proactive approach to support day-to-day

Qualifications

• Ability to perform administrative tasks efficiently.
• Strong organisational skills and ability to prioritise in a dynamic environment.
• Excellent communication to engage with stakeholders.
• Ability to work both independently and as part of a small team.
• Attention to detail for accurate record-keeping.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Deliver day-to-day administrative support for facilities services.
• Administer staff and visitor access, issue building passes and temporary passes.
• Receive and sign for deliveries and distribute to relevant teams.
• Escort contractors and maintenance personnel on-site.
• Liaise with building management and service providers for operations.
• Maintain records related to passes, visitors, and facilities activities.
• Provide customer service and address enquiries professionally.
• Manage facilities helpdesk requests and monitor progress.
• Support office operations and workplace services.
• Assist with transition and mobilisation for a new office at Cabot Square.

Skills

Administrative tasks

Organisational skills

Communication skills

Independent and collaborative

Attention to detail

Microsoft Office

Proactive attitude

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Facilities Management Officer

Location: SW1 & Cabot Square

Contract Type: Temporary

Hourly Rate: £15.42

Working Pattern: Full Time (Monday to Friday, 9:00am to 5:00pm) Fully onsite

Key Responsibilities

• Deliver day-to-day administrative support, ensuring the smooth operation of facilities services and timely completion of tasks.
• Administer staff and visitor access arrangements, including issuing building passes and temporary access passes.
• Receive and sign for deliveries, maintaining accurate records and ensuring prompt distribution to relevant teams.
• Escort contractors and maintenance personnel on-site, as required.
• Liaise with building management and service providers to support effective operations and shared services.
• Maintain meticulous records related to passes, visitors, and facilities activities.
• Provide outstanding customer service, addressing enquiries and requests with professionalism.
• Manage Facilities Management helpdesk requests and monitor progress towards resolution.
• Support office operations, including general housekeeping and workplace service activities.
• Assist with transition and mobilisation activities associated with the new office accommodation at Cabot Square.

Essential Criteria

• Strong ability to perform administrative tasks efficiently.
• Excellent organisational skills and adept at managing priorities in a dynamic environment.
• Effective communication skills to engage with a range of stakeholders.
• Ability to work both independently and collaboratively within a small team.
• Attention to detail for accurate record-keeping.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• A proactive, professional, and flexible approach to support operational needs.

Desirable Criteria

• Experience with helpdesk, booking, or facilities management systems.
• Familiarity with managing visitor access and security passes.
• Previous experience supporting office moves or workplace transitions.
• Background in a fast-paced customer-facing environment.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.