Term-Time SEND Admin & Records Coordinator

Prince Albert High School; Birmingham; On-site; GBP 23,000 - 30,000; Part time

Benefits offered by this job

Subsidised Private Health Care package

Discounted gym membership

Retail discounts and cashback

Free and confidential advice, and well

Wellbeing days

Job summary

The Prince Albert Community Trust (PACT) wishes to appoint an organised SEND Administrator to join the Inclusion Team at Prince Albert High School. You will provide essential administrative support across SEND processes including EHCPs, Annual Reviews, and Access Arrangements, coordinating with SENDCO, families and external agencies.

The role requires handling confidential records, meeting statutory deadlines, and maintaining high professional standards in a collaborative MAT environment.

Responsibilities

• Provide high-quality administrative support to the SENDCO and Inclusion Team.
• Manage and maintain accurate, confidential SEND records using systems such as Arbor, Provision Map and CPOMS.
• Coordinate the administration of EHCP Annual Reviews, ensuring statutory deadlines are met.
• Organise review meetings, prepare paperwork, collate reports and communicate effectively with families, staff and external agencies.
• Manage examination Access Arrangements, including evidence gathering, JCQ applications and record keeping.
• Prepare referrals and documentation for external professionals and services.
• Act as a first point of contact for SEND enquiries, building positive relationships with parents, Local Authorities and partner agencies.
• Maintain accurate records, produce reports and support inclusion projects as directed by the SENDCO.
• Handle sensitive information with discretion and ensure compliance with GDPR and safeguarding requirements.
• Work proactively, prioritise a busy workload and contribute positively as part of a collaborative Inclusion Team.

Job description

The Prince Albert Community Trust (PACT) wishes to appoint an organised SEND Administrator to join the Inclusion Team at Prince Albert High School. You will provide essential administrative support across SEND processes including EHCPs, Annual Reviews, and Access Arrangements, coordinating with SENDCO, families and external agencies.

The role requires handling confidential records, meeting statutory deadlines, and maintaining high professional standards in a collaborative MAT environment.