SEND Administration Assistant

Sir William Robertson Academy, Welbourn; Wollaton; On-site; GBP 20,000 - 25,000; Full time

Job summary

Sir William Robertson Academy, Welbourn invites applications for a committed SEND Administration Assistant to join our support staff. You will provide robust administrative backing to the SEND team, handling confidential records and coordinating EHC Plans with sensitivity and initiative.

You will manage SEND registers, liaise with Local Authority and health professionals, and be a first point of contact for families and external partners, while maintaining discretion and prioritising tasks in a

Qualifications

• DBS clearance required / enhanced DBS clearance preferred.
• Ability to work with accuracy and confidentiality.
• Display integrity and maintain confidentiality at all times.
• Ability to work on own initiative and organise own workload.
• Ability to prioritise effectively and manage multiple tasks.

Responsibilities

• Maintain accurate and confidential SEND records in line with school policies.
• Update and manage SEND registers and databases to keep information current.
• Support administration of EHC Plans, tracking Annual Reviews and collating documentation.
• Liaise with Local Authority, Educational Psychologists, healthcare professionals and Social Care Teams.
• Serve as first point of contact for parents, carers, staff and external agencies on SEND admin matters.

Skills

Administrative coordination

Attention to detail

Confidentiality

Organisational skills

Initiative

Job description

Purpose

We are seeking a committed and enthusiastic SEND Administration Assistant to join our dedicated support staff team. This is an excellent opportunity to work closely with SEND Team to support students' learning, helping them to achieve their full potential.

The successful candidate will provide complex, interpretative, and robust administrative support for the SEND department, demonstrating initiative and emotional sensitivity. The role requires the postholder to organise their own workload, exercise discretion, and frequently engage with emotionally demanding tasks, ensuring effective support for students with SEND and operations, as directed and overseen by the SENDCo.

Principle Accountabilities

To achieve success, the post holder will:

• Maintain accurate and confidential SEND records in accordance with school and Trust policies
• Update and manage SEND registers and databases, ensuring student information is current and accessible.
• Support the administration of Education, Health and Care Plans (EHC Plans), including maintaining records, monitoring Annual Review dates, booking Annual Reviews and collating relevant documentation.
• Support in the liaison with Local Authority services, Educational Psychologists, healthcare professionals, Social Care Teams and other relevant external agencies.
• Act as a first point of contact for parents, carers, staff and external agencies regarding SEND administrative matters.

Other

• Enhanced DBS clearance (process lead by the Trust).
• Ability to work accurately with attention to detail.
• To display integrity and confidentiality.
• Ability to work on own initiative and organise own workload.
• To be able to prioritise effectively.
• Right to work in the UK.