Term-Time Education Admin Assistant (30hrs)

Portsmouth City Council; Portsmouth; On-site; GBP 16,000 - 18,000; Part time

Job summary

Portsmouth City Council is seeking an organised and reliable Business Support Assistant to provide high-quality administrative support across the Education Service. The role is term-time only, working 30 hours per week, with duties including attending Early Years Panel meetings, taking notes, booking appointments, and supporting training events.

You will handle word processing, spreadsheets, databases and presentations, enter data into Synergy, respond to enquiries, and maintain confidential

Qualifications

• Previous experience in an administrative role and ability to manage a varied workload with accuracy.
• Good literacy, numeracy and communication skills.
• Strong working knowledge of Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook, SharePoint, OneDrive).
• Awareness of Data Protection and safeguarding and handling confidential information appropriately.

Responsibilities

• Attend Early Years Panel meetings to take notes and update actions.
• Book appointments and meetings and support administration of training courses, events and conferences.
• Enter information onto systems (e.g., Synergy) and process reports and correspondence.
• Respond to telephone and email enquiries and cover Duty Day calls line.
• Maintain files and documentation and liaise with schools and partners.

Skills

Organisational skills

Communication skills

Literacy and numeracy

Time management

Tools

Microsoft Office

SharePoint

Outlook

Synergy

Job description

Portsmouth City Council is seeking an organised and reliable Business Support Assistant to provide high-quality administrative support across the Education Service. The role is term-time only, working 30 hours per week, with duties including attending Early Years Panel meetings, taking notes, booking appointments, and supporting training events.

You will handle word processing, spreadsheets, databases and presentations, enter data into Synergy, respond to enquiries, and maintain confidential