Child Safety Admin & Meetings Coordinator

Portsmouth City Council; Portsmouth; Hybrid; GBP 27,000 - 29,000; Full time

Job summary

Portsmouth City Council is seeking a diligent Business Support Officer to provide high-quality administrative assistance across Building and Supporting Your Future Teams and Child Safety and Asylum Team. The role involves managing correspondence, recording information, and producing minutes for safeguarding meetings.

The ideal candidate will have strong Microsoft Office skills, attention to detail and the ability to prioritise workload while supporting managers and practitioners in delivering

Qualifications

• You will have previous experience in an administrative role, ideally within Children’s or Young People’s Services.
• You must be able to take accurate and detailed minutes during complex meetings that may include sensitive or confidential information.
• You will also need a good working knowledge of Microsoft Office, including Word, Excel and Outlook, together with strong literacy, numeracy and organisational skills.

Responsibilities

• Managing correspondence, processing incoming and outgoing post, uploading documents and recording information on caseload systems.
• Book appointments, arrange meetings and produce accurate minutes for complex and sensitive meetings, including Safeguarding Strategy meetings.
• Maintain files and documentation and undertake word processing, spreadsheet, database and presentation work.
• Coordinate interpreters for the teams, process purchase orders and invoices, collect statutory data and provide specialist administrative support to service managers.

Job description

Portsmouth City Council is seeking a diligent Business Support Officer to provide high-quality administrative assistance across Building and Supporting Your Future Teams and Child Safety and Asylum Team. The role involves managing correspondence, recording information, and producing minutes for safeguarding meetings.

The ideal candidate will have strong Microsoft Office skills, attention to detail and the ability to prioritise workload while supporting managers and practitioners in delivering