Temporary Workplace Coordinator

Aqa; Guildford; On-site; GBP 17,000 - 24,000; Full time

Job summary

AQA in Guildford is seeking a Temporary Workplace Coordinator to join our on-site team on the University of Surrey campus. You will manage day-to-day office operations, support meeting rooms, hospitality, deliveries and post, and handle general workplace administration.

Working 12:00 to 18:00, you will perform end-of-day checks, close the office, and prepare the space for the next day. We value friendly, proactive people with good MS Office skills and a hands-on approach to keeping the office

Qualifications

• friendly, professional and confident supporting colleagues and visitors

Responsibilities

• manage day-to-day office operations including meeting rooms, hospitality, deliveries and post
• handle workplace administration and service desk queries
• perform end-of-day checks and close the office
• keep the office safe, organised and well stocked
• support visitors, contractors and deliveries as part of daily workflow
• work flexibly with the Workplace team to ensure smooth day-to-day running

Skills

Customer service

Office support

Organised

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

At AQA, we’re committed to advancing education and we’re committed to our people. As the largest provider of academic qualifications in the UK, we mark over 10 million exam papers each year and it’s our people who make this happen.

Our Workplace team plays an important role in making sure our Guildford office is welcoming, safe, and ready for colleagues and visitors each day.

We are looking for a Temporary Workplace Coordinator to join our small on-site team and provide practical day-to-day support across the office.

You will be a visible and approachable point of contact for colleagues and visitors, helping with meeting rooms, workplace and facilities queries, hospitality, deliveries and post, office administration and general workplace readiness. Working 12:00 to 18:00, a key part of this role, is the completion end-of-day checks, closing the office and preparing the workplace for the following working day.

In this role, you will also:

• provide a welcoming and professional service to colleagues and visitors.
• support meeting rooms, shared spaces, hospitality and basic AV requirements.
• respond to workplace, facilities and service desk queries.
• help keep the office safe, organised, well stocked and ready for use.
• support visitors, contractors, deliveries, post and general workplace administration.
• complete workplace and end-of-day checks, reporting or escalating any issues.
• work flexibly with the Workplace team to support the smooth day-to-day running of the office.

You will be someone who:

• is friendly, professional and confident supporting colleagues and visitors.
• is organised, practical and comfortable supporting meeting rooms and day-to-day office activities.
• uses initiative and takes ownership when responding to workplace and facilities issues.
• has good attention to detail and is confident using Microsoft Office and learning new systems.
• can work independently and flexibly as part of a small team.
• has a hands‑on approach and is comfortable carrying out routine workplace and end‑of‑day checks.
• ideally has experience in workplace, facilities, reception, hospitality or customer service.

Contract details:

: Full time in our Guildford Offices, on the University of Surrey campus, GU2 7XJ
: £14.85 per hour
: 04/01/2027
: 23/04/2027

12:00 - 18:00,Monday to Friday