Temporary Workforce Administration Coordinator, Global Investment Firm

ISE Partners Ltd.; Birmingham; Sur place; GBP 40 000 - 44 000; Plein temps

Résumé du poste

ISE Partners Ltd. is seeking an Administrative Coordinator to join a highly collaborative team in a global financial services environment.

You will support workforce operations, contractor management, data, and finance processes while engaging with stakeholders across the business for operational excellence. With 2-3 years of experience, you will partner with hiring managers, finance teams, and external partners to ensure accurate data, compliant processes, and timely reporting.

Qualifications

• 2-3 years of relevant experience in financial services.
• Experience liaising with stakeholders and relationship management.
• Excellent written, verbal, and interpersonal communication.
• Advanced Excel and Word; strong numeracy and data accuracy.
• Familiarity with JIRA and project portfolio tools.

Responsabilités

• Coordinate onboarding and offboarding of employees and contractors.
• Support contractor movements across teams and departments.
• Produce reports, analyse workforce data, and provide insights.
• Manage invoicing and support monthly financial processes.
• Assist contractor onboarding including background check progress.
• Maintain workforce allocation information for resource planning.
• Build relationships with stakeholders, vendors, and global teams.

Connaissances

Financial services

Stakeholder mgmt

Communication

Excel

Word

Numeracy

JIRA

JIRA Portfolio

Outils

JIRA

JIRA Portfolio

Description du poste

We are partnering with a prestigious global investment firm who are seeking an Administrative Coordinator to join a highly collaborative team. This is an exceptional opportunity to gain exposure across operations, workforce management, finance, and stakeholder engagement while building your career within a world-class organisation.

You will play a key role in this varied, business-critical position, supporting workforce operations, contractor management, data, financial processes, and vendor relationships. Working closely with hiring managers, finance teams, business leaders, and external partners, you will help drive operational excellence and contribute to the success of a high-performing team.

You will have 2-3 years' of experience and is looking to develop your career within a global financial services environment, gaining broad exposure to a range of business functions.

Supporting the day-to-day management of workforce operations and providing valuable insights through reporting and analysis. You will become a trusted partner to stakeholders across the business, ensuring processes run smoothly, data remains accurate, and workforce activities are delivered efficiently and compliantly.

Key Responsibilities

• Coordinate the onboarding and offboarding of employees and contractors.
• Support contractor movements across teams and departments.
• Produce reports, analyse workforce data, and provide insights to key stakeholders.
• Manage invoicing activities while supporting monthly financial processes, including budget tracking and reconciliations.
• Assist with contractor onboarding activities, including monitoring background check progress and onboarding requirements.
• Maintain workforce allocation information to support effective resource planning.
• Build strong relationships with internal stakeholders, vendors, and global operational teams to ensure seamless workforce management

To be successful in this role, you will possess:

• 2-3 years of relevant experience within financial services, ideally in an operations, workforce management, project coordination, or analytical role.
• Experience liaising with stakeholders and relationship management skills
• Excellent written, verbal, and interpersonal communication skills.
• Exceptional attention to detail and commitment to delivering high-quality work.
• Advanced proficiency in Microsoft Office, particularly Excel and Word, alongside strong numeracy skills and experience using business-related systems and tools.
• Experience on tools like JIRA and JIRA Portfolio
• A flexible team player who thrives in a collaborative environment.

12 months | 5 days in office | £20 inclusive of holiday pay

If you're looking for an exciting opportunity where you can broaden your experience, work with senior stakeholders, and play an integral role within a leading financial services organisation, we'd love to hear from you.