Temporary Recruitment Administrator

Allen Associates; Oxford; On-site; GBP 22,000 - 25,000; Full time

Benefits offered by this job

Parking on site

Job summary

Allen Associates in Oxford is seeking a highly organized HR/Talent Administrator to support a busy recruitment function in a fast-paced, commercial setting. This full-time, on-site temporary role requires an immediate start and offers exposure to end-to-end recruitment processes.

You will coordinate high-volume interview scheduling, perform right-to-work checks, manage diaries for senior leaders, and ensure GDPR compliance while using Workable and MS Office.

Qualifications

• Proven experience in recruitment, HR, or talent administration within a fast-paced environment.
• Proficiency in Microsoft Office Suite, especially Outlook and MS Teams.
• Experience using Workable.
• Strong organisational skills with the ability to prioritise multiple tasks effectively.
• Excellent communication skills, both written and verbal.
• Knowledge of GDPR and data privacy regulations relating to UK recruitment.
• Ability to handle sensitive information with confidentiality and professionalism.
• An approachable, collaborative attitude with a problem-solving mindset.

Responsibilities

• Managing and scheduling a high volume of interviews with candidates to ensure a smooth workflow.
• Greeting candidates upon arrival for interviews and performing right to work checks.
• Assisting with diary management for senior leaders.
• Supporting the talent team with administrative tasks related to recruitment processes.
• Coordinating interview logistics across multiple time zones as required.
• Maintaining accurate records in HRIS (Workable), Outlook, and internal databases.
• Providing excellent candidate care and communication throughout the recruitment process.
• Ensuring compliance with GDPR and data privacy regulations.

Skills

Organisational skills

Communication skills

Discretion

Team collaboration

Tools

Outlook

MS Teams

Workable

Job description

Are you highly organised, professional, and eager to support a busy talent team in an exciting, innovative environment? This is a fantastic opportunity to contribute to a leading organisation working at the forefront of research.

The client is seeking a proven HR or Talent Administrator, with experience gained in a fast-paced, commercial setting.

Please note, this is a full-time, office-based, temporary position paid on a weekly PAYE basis and will require an immediate start; lengthy notice periods cannot be accommodated.

Temporary Recruitment Administrator Responsibilities

This position will involve, but will not be limited to:

• Managing and scheduling a high volume of interviews with candidates to ensure a smooth workflow
• Greeting candidates upon arrival for interviews and performing right to work checks
• Assisting with diary management for senior leaders
• Supporting the talent team with administrative tasks related to recruitment processes
• Coordinating interview logistics across multiple time zones as required
• Maintaining accurate records in HRIS (Workable), Outlook, and internal databases
• Providing excellent candidate care and communication throughout the recruitment process
• Ensuring compliance with GDPR and data privacy regulations

Temporary Recruitment Administrator Rewards

40 hours per week, typically Monday to Friday from 8:30 to 17:30 with a one-hour unpaid lunch break

Parking available on site

Opportunity to gain experience within a progressive, research-focused organisation

Supportive and fast-paced team environment with a focus on building talent pipelines for innovative ventures

The Company

Our client is a pioneering organisation who promotes a collaborative culture.

This is a stimulating environment for someone looking to gain valuable experience supporting high-profile, international projects.

Temporary Recruitment Administrator Experience Essentials

Proven experience in recruitment, HR, or talent administration within a fast-paced environment

Proficiency in Microsoft Office Suite, especially Outlook and MS Teams

Experience using Workable

Strong organisational skills with the ability to prioritise multiple tasks effectively

Excellent communication skills, both written and verbal

Knowledge of GDPR and data privacy regulations relating to UK recruitment

Ability to handle sensitive information with confidentiality and professionalism

An approachable, collaborative attitude with a problem-solving mindset

Location

Based on-site in East Oxford, there is parking available.