Temporary HR Administrator

Allen Associates; Oxford; On-site; GBP 22,000 - 23,000; Full time

Job summary

Allen Associates is seeking a proactive Temporary HR Administrator to support a busy HR team in Oxford. The role focuses on maintaining employee records, onboarding support, and HR documentation, with a strong emphasis on compliance and confidentiality.

You will handle right-to-work checks, DBS verifications, reference requests, and general HR queries while ensuring accurate records and efficient processes. Immediate start, temporary until 18 December in a dynamic academic environment.

Qualifications

• Prior experience in HR administration
• Strong attention to detail and accuracy in record keeping
• Proficiency in HR systems and Microsoft Office applications
• Excellent organisational and time management skills
• Effective communication and interpersonal skills
• Discretion and professionalism in handling sensitive information
• Proactive, self-motivated, and able to work independently as well as part of a team
• Experience with Sage HR or similar systems is desirable

Responsibilities

• Maintaining accurate and confidential employee records
• Supporting onboarding processes, including mandatory training and documentation.
• Completing right-to-work and DBS checks, monitoring documentation and expiry dates.
• Managing reference requests for prospective and former employees.
• Responding professionally to HR queries and escalating where required.
• Managing temporary and casual staff records, including starter and leaver administration.
• Preparing new starter documentation, ensuring all paperwork is completed and returned.
• Supporting the communication and implementation of HR policies and procedures.
• Providing additional HR administrative support and undertaking related duties as needed.

Skills

HR admin

Attention to detail

Time management

Communication

Interpersonal skills

Discretion

Independent worker

Tools

Microsoft Office

Sage HR

Job description

Are you an organised, proactive professional with strong HR skills looking for a rewarding temporary role within a respected academic environment? This is an excellent opportunity to support a busy HR team, providing essential administrative assistance with a dynamic organisation. You will play a vital part in managing employee records and HR processes, ensuring compliance with policies and legal standards, while developing your experience in HR administration. This role offers ongoing work until 18th December, starting immediately.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary HR Administrator Responsibilities

• Maintaining accurate and confidential employee records
• Supporting onboarding processes, including mandatory training and documentation.
• Completing right-to-work and DBS checks, monitoring documentation and expiry dates.
• Managing reference requests for prospective and former employees.
• Responding professionally to HR queries and escalating where required.
• Managing temporary and casual staff records, including starter and leaver administration.
• Preparing new starter documentation, ensuring all paperwork is completed and returned.
• Supporting the communication and implementation of HR policies and procedures.
• Providing additional HR administrative support and undertaking related duties as needed.

Temporary HR Administrator Rewards

• Competitive hourly rate of between £16 and £17 plus holiday pay, paid weekly via PAYE
• Monday to Friday, 8:00 a.m. to 4:15 p.m. (½ hour lunch)
• Immediate start, ongoing until 18th December

The Company

Our client fosters a supportive, inclusive community where staff are valued and encouraged to thrive. With a culture of continuous improvement and professional development, they provide a welcoming environment for those eager to learn and contribute.

Temporary HR Administrator Experience Essentials

• Prior experience in HR administration
• Strong attention to detail and accuracy in record keeping
• Proficiency in HR systems and Microsoft Office applications
• Excellent organisational and time management skills
• Effective communication and interpersonal skills
• Discretion and professionalism in handling sensitive information
• Proactive, self-motivated, and able to work independently as well as part of a team
• Experience with Sage HR or similar systems is desirable

Location

Based in Central Oxford, there is no parking available, so public transport or biking is recommended.

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment.