Temporary Office / Project Support Administrator

Bilfinger UK; Chesterfield; On-site; GBP 21,000 - 26,000; Full time

Job summary

Bilfinger UK is seeking an Office Administrator / Project Support Administrator for 8 weeks in our Chesterfield office. You will deliver receptionist duties, coordinate deliveries, process travel, and support project teams with administrative tasks.

Strong organisational and communication skills are essential, with experience using SAP or ERP systems beneficial. You will join a professional team, ensuring smooth day-to-day office operations, managing timesheets, and supporting facilities and

Qualifications

• Strong organisational and detail orientation required.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritise workload.
• Professional, reliable and customer-focused.
• Ability to work independently and in a team.

Responsibilities

• Welcome visitors and manage office reception duties.
• Coordinate deliveries, mail, and office supplies.
• Process travel bookings and new starter packs.
• Use SAP to raise purchase orders and requisitions.
• Support project teams with administrative and reporting tasks.
• Maintain timesheet data in the time management system.

Skills

Organisational skills

Attention to detail

Microsoft Office

Communication skills

Teamwork

Independent working

Tools

SAP

Job description

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

We are seeking a friendly, organised and enthusiastic Office Administrator / Project Support Administrator to provide temporary cover within our Chesterfield office for approximately 8 weeks.

This is an excellent opportunity for someone looking to gain experience in a busy office environment. The role offers exposure to office administration, project support, facilities coordination and business systems, while working as part of a supportive and professional team.

The successful candidate will help ensure the smooth day to day running of the office, support employees and visitors and provide administrative assistance to our project teams.

Main Responsibilities

Office Administration & Reception (Bilfinger Chesterfield Office)

• Welcome visitors, contractors and new starters to the Office.
• Co-ordinate and distribute incoming deliveries and mail.
• Scan and file delivery notes and associated documentation.
• Arrange car hire bookings and travel requirements.
• Order, manage and distribution of office supplies, including office refreshments.
• Prepare and issue new starter packs, including employee access cards.
• Issue visitor and employee parking permits.
• Maintain office appearance including routine building checks.

Facilities & Building Support

• Act as the site contact for service engineers and accompany contractors during planned maintenance visits.
• Coordinate and support building service activities as required.
• Register office vehicles and maintain car park records.

Project Administration

• Support project teams with administrative activities.
• Use SAP to raise purchase orders and process requisitions.
• Assist the project teams with financial and management information as required.
• Support the project teams to maintain accurate project records and documentation.
• Support the project management team with general administrative and reporting requirements.

Time Management Administration

• Input and maintain employee timesheet data within the company’s time management system.
• Ensure timesheets are processed accurately and within required weekly deadline.
• Assist employees and managers with timesheet queries when required.

Essential

Skills & Experiences

• Good organisational skills and attention to detail.
• Comfortable using Microsoft Office applications, including Outlook, Word and Excel.
• Strong communication and interpersonal skills.
• Ability to manage a variety of tasks and prioritise workload effectively.
• Professional, reliable and customer focused approach.
• Ability to work both independently and as part of a team.

Desirable

• Previous experience in an office or administration role or similar.
• Experience using SAP or similar Enterprise Resource Planning (ERP) systems.
• Awareness of facilities or health and safety administration activities.

Personal Attributes

• Friendly and approachable manner.
• Positive attitude and willingness to learn.
• Reliable and self-motivated.
• Flexible and adaptable to changing priorities.
• Ability to build effective working relationships across the business.