Music Coordinator & Talent Operations Specialist

THE·TEAM; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

THE·TEAM in London is seeking a capable Music Assistant to support artist representation and touring operations. You will manage CRM records, contracts, itineraries, and communications with artists, managers and promoters.

The role emphasizes organisation, clear communication, and initiative; experience in music administration and CRM proficiency is required, with opportunities to grow in artist development and cross-department collaboration.

Qualifications

• Previous experience as a Music Assistant or similar role.
• Excellent organisational and communication skills.
• Proficiency with CRM systems, Outlook and Word.

Responsibilities

• Maintain accurate artist contact records and deal memos in the bespoke CRM booking system.
• Keep client bios, riders, and marketing assets current and organised.
• Issue contracts for confirmed performances and manage any amendments.
• Monitor and follow up on unreturned or unsigned contracts.
• Prepare and distribute detailed artist itineraries and generate invoices for deposits and payments.
• Record settlement figures in the CRM and coordinate with accounting for statements.
• Prepare immigration documentation, including Certificates of Sponsorship.
• Coordinate tour announcements, on-sales and ticketing with promoters and client teams.

Skills

Organisational skills

Communication skills

CRM systems

Outlook

MS Word

Tools

CRM software

Microsoft Outlook

Microsoft Word

Job description

THE·TEAM in London is seeking a capable Music Assistant to support artist representation and touring operations. You will manage CRM records, contracts, itineraries, and communications with artists, managers and promoters.

The role emphasizes organisation, clear communication, and initiative; experience in music administration and CRM proficiency is required, with opportunities to grow in artist development and cross-department collaboration.