Temporary Admin Assistant

Workforce Staffing; Manchester; On-site; GBP 15,000 - 21,000; Full time

Job summary

Workforce Staffing in Manchester is seeking a proactive Temporary Administrative Assistant to provide comprehensive admin support in our Manchester office. You will help clear backlogs, improve processes, and maintain accurate records for a busy environment.

The role requires strong organisational skills, the ability to handle multiple priorities, and experience with MS Office. You will report to the Office Manager and support meetings, events, and fleet administration activities.

Qualifications

• Previous experience in an administration, coordinator, or office support role.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Good working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and Teams.

Responsibilities

• Review, reconcile, and process outstanding employee expense claims.
• Backlog management of historic expense submissions and resolution.
• Liaise with employees and Finance to obtain missing receipts and supporting documentation.
• Maintain accurate records and progress updates.
• Develop a more efficient expense management process and trackers.
• Provide administrative support to the Office Manager.
• Support day-to-day office activities and administration requirements.
• Order and manage office supplies and stationery.
• Gather and organise fleet-related information and records.
• Review fleet administration practices and identify improvements.
• Create and maintain records for vehicles, drivers, servicing, MOTs, insurance, and compliance.

Skills

Organisational skills

Attention to detail

Task prioritisation

Communication skills

Tools

Microsoft Office

Job description

Temporary Administrative Assistant

Hourly Rate: £13.09phr

Location: Manchester M11

Contract Type: 6 Month Temporary Contract

Reporting To: Office Manager

We are seeking a proactive and organised Temporary Office Administrator to provide administrative support across our clients Manchester office. The role has been created to assist with key administrative activities, address existing backlogs, improve business processes, and ensure accurate records and documentation are maintained.

Key Responsibilities

• Review, reconcile, and process outstanding employee expense claims.
• Take ownership of an existing backlog of historic expense submissions and work towards their resolution.
• Liaise with employees and the Finance team to obtain missing receipts, approvals, and supporting documentation.
• Maintain accurate records and progress updates.
• Assist with developing a more efficient and consistent expense management process.
• Provide general administrative support to the Office Manager.
• Support day-to-day office activities and administration requirements.
• Assist with the ordering and management of office supplies and stationery.
• Gather and organise all existing fleet-related information and records.
• Review current fleet administration practices and identify areas for improvement.
• Create and maintain accurate records relating to vehicles, drivers, servicing schedules, MOTs, insurance, and compliance requirements.
• Develop practical processes, guidance documents, and trackers to support effective fleet management.
• Establish a centralised and accessible approach to fleet administration.
• Work with managers to ensure information is maintained accurately and consistently moving forward.
• Obtain quotations and supplier information when required.
• Maintain supplier records and supporting documentation.
• Ensure procurement activities are accurately recorded and documented
• Coordinate meeting room bookings, catering, and logistical requirements.
• Support customer visits, internal meetings, and company events.
• Assist with visitor management and hospitality arrangements.
• Provide administrative support for larger business meetings and activities.

Skills & Experience

Essential

• Previous experience in an administration, coordinator, or office support role.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Good working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Strong communication and interpersonal skills.
• Ability to work independently and use initiative

Desirable

• Experience managing employee expenses.
• Experience supporting procurement or supplier management activities.
• Experience creating administrative processes, trackers, or documentation.
• Exposure to fleet administration or compliance-related record management.

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