Technical Administrator

Morson Human Resources Limited; Barrow-in-Furness; On-site; GBP 25,000 - 29,000; Full time

Job summary

BAE Systems is seeking a Technical Administrator in Barrow-in-Furness for a 6-month contract, 37 hours per week. The role involves clerical data administration, maintaining documentation, and coordinating with internal and external stakeholders within the Submarines Sector.

You will manage data, generate routine reports, and ensure health, safety and environment compliance in a busy office environment. The assignment requires basic admin experience and a focus on confidentiality and document

Qualifications

• Apprenticeship in Business Administration Level 2 or equivalent with good general education.
• Experience providing an administrative service and handling confidential information.
• Ability to build relationships with internal and external stakeholders.

Responsibilities

• Undertaking clerical and administrative duties to ensure smooth departmental operations.
• Processing documents and information from various sources and managing data in systems.
• Collating data and producing routine reports, schedules, and letters for internal/external circulation.
• Investigating discrepancies and shortages related to products or services using data and checks.
• Liaising with internal stakeholders, customers and suppliers to clarify situations (orders, appointments, deliveries).
• Maintaining and storage of technical documentation and up-to-date filing for traceability.

Skills

Data entry

Microsoft Office

GDPR

Document control

Diary management

Booking system

Database management

Minute taking

Excel

Outlook

Education

Business Administration Level 2 apprenticeship

Tools

Excel

Word

Outlook

Access

MS Office

Job description

Technical Administrator 6 month contract 37 hours per week based in Barrow-in-Furness, Inside IR35, £13.45 per hour

A Technical Administrator is required to work for BAE Systems in an exciting role within their Submarines Sector. The jobholder will be required to administer data by prioritising, producing, maintaining documentation and other correspondence. You will typically have experience working in a clerical/administration environment.

About the team

• You will be supporting the Primary Build Organisation & extended teams, working with and supporting all the different Stakeholder Groups, within the PBO this includes the Trade Org and extended teams included within the Primary Build Organisation
• In addition, you will be supporting cross functional work streams to support Stakeholders within the wider Primary Build Organisation, including interacting with the Trade Org, Fuelling Team, Projects & Planning, Facilities Management Team and Security team amongst others external to the PBO.
• Part of the role will also encompass involvement with supporting Conditions Management Inspections, for the Facilities and onboard the vessels, therefore there may be a requirement for you to be supportive of these inspections in a confined space or at height (embarking/disembarking on a ladder onboard the vessel.

Duties will involve

• Undertaking a range of clerical and administrative duties within a department to ensure the smooth running of the department.
• Processing documents and information received from a range of sources and managing the data within company systems.
• Collating and extracting data and producing routine reports, schedules, summaries and letters for internal circulation or for customers and suppliers.
• Identifying and undertaking initial investigation into discrepancies and shortages relating to products or services, this could involve statistical information, document control or physical stock control.
• Dealing with internal stakeholders, customers and suppliers and exchange information in order to clarify a situation, e.g. placing orders, arranging appointments, deliveries, etc.
• Obtaining and verifying data including carrying out checks and obtaining authorisation for finalising documents.
• Maintenance and storage of technical documentation, keeping filing systems up-to-date to ensure traceability so that information can be readily retrieved.
• Having a clear understanding of Health, Safety & Environment (HS&E) requirements within the workplace and proactively facilitate any health and safety actions in support of a compliant office environment.
• Having a clear understanding of relevant document management systems ensuring that all quality standards are met.

Knowledge

• Some experience of providing an administrative service.
• Experience of building and maintaining effective relationships with teams, and internal and external stakeholders.
• An understanding of how to deal with Confidential Information and how to store appropriately.
• Basic knowledge of a range of work routines, procedures and systems across a discipline.
• An understanding of how the function collectively works together in order to meet its objectives and the key Stakeholders involved.

Key Skills

Skills

Basic administrative skills

• ability to process and manipulate data and format to meet customer requirements,
• utilise relevant management systems, ensuring the data is safely recorded and stored,
• take actions at meetings and or attend and participate when required.
• Good working knowledge of Microsoft Office.
• A basic working knowledge of relevant Company IT Systems.
• Experience of using digital communication mediums.
• Ability to adopt a proactive approach to problem solving with support.
• Good planning and organisational skills SMART (Specific, Measurable, Achievable, Realistic and Timed) time management skills.
• Able to effectively communication information in a logical and concise way that is appropriate to all internal and external stakeholders.

You will hold an apprenticeship in Business Administration Level 2 (National Vocational Qualification (NVQ)) or equivalent with a good standard of general education. You will ensure and maintain confidentiality of information and data at all times.

Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control