Team Finance Administrator

Newmark; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a detail-oriented Team Finance Administrator to provide critical financial and administrative support. This role involves collaborating with managers and clients to ensure smooth project execution and compliance with corporate policies. You will manage project reporting, client invoicing, and financial tracking, while also providing training and support to the team. Join a dynamic and entrepreneurial environment that values flexibility and offers a comprehensive benefits package, including a discretionary bonus and private health insurance. If you thrive in fast-paced settings and have a passion for finance, this opportunity is perfect for you.

Benefits

Flexible Working Hours

Discretionary Bonus

Comprehensive Benefits Package

Private Health Insurance

Life Insurance

Group Income Protection

Dental Insurance

Critical Illness Insurance

Qualifications

• Experience in financial administration and project coordination is essential.
• Strong organizational skills and proficiency in financial reporting systems required.

Responsibilities

• Maintain Work-in-Progress reports and oversee client invoicing.
• Support GL reconciliations and monitor aged debt tracker.

Skills

Organizational Skills

Attention to Detail

Financial Reporting Systems

Invoice Management Platforms

Communication Skills

Stakeholder Management

Microsoft Excel

Microsoft PowerPoint

Education

Bachelor’s degree in Finance, Accounting, or Business Administration

NVQ Level 4

Tools

Oracle

Coupa

Job description

Newmark Greater London, England, United Kingdom

Team Finance Administrator

We are seeking a detail-oriented and proactive Team Finance Administrator to provide critical financial and administrative support for the successful management of projects. This role will collaborate with managers, clients, and internal finance teams to ensure smooth project execution, accurate reporting, and compliance with corporate policies.

ESSENTIAL DUTIES:

• Maintain and update Work-in-Progress (WIP) reports for projects.
• Set up and regularly update projects in corporate reporting systems.
• Coordinate with clients to obtain Purchase Orders (POs) in a timely manner.
• Oversee accurate and timely client invoicing, working closely with the management team and Accounts Receivable teams.
• Support General Ledger (GL) reconciliations and financial tracking.
• Monitor and update the aged debt tracker, proactively following up with client finance departments for outstanding payments.
• Process sub-contractor invoices using the Coupa invoice management system, ensuring timely payments (training provided).
• Maintain and organize fee proposals, invoices, and proof of payments, ensuring easy access for audits.
• Ensure compliance with corporate accounting and reporting policies for both client and internal projects.
• Provide training and assistance to the team for time and expense entry.
• Support business development efforts by preparing fee proposals using PowerPoint and other required software.
• Handle ad hoc administrative tasks and provide general support as required.

EDUCATION:

• Bachelor’s degree in Finance, Accounting, or Business Administration preferred, or equivalent qualifications such as NVQ Level 4 combined with relevant experience.

EXPERIENCE:

• Experience in financial administration, invoicing, and project coordination.

SKILLS:

• Strong organizational and administrative skills with attention to detail.
• Proficiency in financial reporting systems and invoice management platforms (e.g., Oracle, Coupa).
• Excellent communication and stakeholder management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.

WHAT WE OFFER:

• Flexible Working Hours
• Fast paced working environment
• Entrepreneurial and supportive team
• Discretionary Bonus
• Comprehensive benefits package including holidays, life insurance, group income protection, private health insurance, and pension plus a range of voluntary benefits such as dental insurance and critical illness insurance.

NOTE:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Finance and Project Management