Finance Administrator - Entertainment

Handle Recruitment; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Finance Administrator to join their dynamic team. This role offers an exciting opportunity to work within a global entertainment environment, initially on a temporary basis with the potential for permanent placement. You will play a key role in monitoring financials for film marketing campaigns, collaborating with various teams to ensure accurate tracking and alignment with budgets. If you are an organized, motivated self-starter with strong financial acumen and excellent communication skills, this hybrid position in Central London could be the perfect fit for you. Join a company that values diversity and inclusion while making a significant impact in the entertainment industry.

Qualifications

• Experience in finance administration, ideally in media or film.
• Advanced proficiency in Microsoft Excel is essential.

Responsibilities

• Monitor financials of film marketing campaigns and ensure accuracy.
• Investigate discrepancies between invoices and reconciled plans.

Skills

Finance Administration

Microsoft Excel

Numeracy Skills

Problem-Solving Skills

Organizational Skills

Communication Skills

Job description

Finance Administrator - Immediate start

I am looking for a Finance Administrator to join a global entertainment client initially on a temporary basis, which may lead to a permanent position. This role involves working with two busy teams, requiring an organized and motivated self-starter.

Your main duties will include:

1. Monitoring the financials of film marketing campaigns, ensuring accurate tracking and alignment with reconciled media plans.
2. Investigating and resolving discrepancies between invoices, reconciled plans, and POs through effective collaboration with internal teams and external agencies.
3. Processing goods receipts for marketing POs against reconciled media plans and budgets, ensuring alignment within the team and with vendor expectations.
4. Raising and managing all POs for the Publicity department in the UK & Ireland, ensuring they are created in advance of publicity activities and services being provided.
5. Working with senior leaders and cross-functional teams across the UK, EMEA, and global markets to align project budgets, resolve operational challenges, and ensure seamless workflows across finance, publicity, IT, legal, and HR.
6. Analyzing previous campaign budgets to improve accuracy in future budget planning and inform decision-making.
7. Coordinating with internal and external stakeholders to manage vendor relationships, focusing on procurement compliance and efficient vendor onboarding.
8. Collaborating with the events team to set up vendors, arrange upfront payments, and record budgets requiring contributions to ensure accurate project costing.
9. Reconciling budgets post-event by comparing spend versus actuals, breaking down all incurred costs and associated POs, and highlighting over- or under-spend.

What skills do I need?

• Work experience in a finance administration role is essential, ideally within film distribution, broadcasting, or a media environment.
• Advanced skills in Microsoft Excel.
• Strong numeracy skills and attention to detail to ensure accuracy in financial processes.
• Strong problem-solving skills to address complex issues and implement effective solutions.
• Highly organized with the ability to prioritize tasks and meet tight deadlines.
• Excellent communication and multi-tasking skills, with confidence in managing internal and external relationships.

This role is a hybrid position based in Central London and requires an immediate start.

Handle actively welcomes applicants from under-represented backgrounds. We pride ourselves on attracting the best talent for every opportunity through our commitment to equality, diversity, and inclusion.