Team Finance Administrator

JR United Kingdom; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is looking for a proactive Team Finance Administrator to provide essential financial and administrative support. This role involves collaborating with various stakeholders to ensure smooth project execution and compliance with corporate policies. You will maintain project reports, oversee invoicing, and support financial tracking while working in a dynamic environment. The company offers a comprehensive benefits package and a flexible working culture, making it an exciting opportunity for those looking to grow in financial administration.

Benefits

Flexible Working Hours

Discretionary Bonus

Comprehensive Benefits Package

Private Health Insurance

Dental Insurance

Life Insurance

Pension Plan

Group Income Protection

Qualifications

• Bachelor's degree in Finance or equivalent qualifications preferred.
• Experience in financial administration and project coordination required.

Responsibilities

• Maintain and update Work-in-Progress (WIP) reports for projects.
• Oversee accurate and timely client invoicing and financial tracking.
• Support business development by preparing fee proposals.

Skills

Organizational Skills

Financial Reporting Systems

Invoice Management Platforms

Communication Skills

Microsoft Excel

Microsoft PowerPoint

Education

Bachelor’s degree in Finance

NVQ Level 4 in relevant field

Tools

Oracle

Coupa

Job description

Social network you want to login/join with:

We are seeking a detail-oriented and proactive Team Finance Administrator to provide critical financial and administrative support for the successful management of projects. This role will collaborate with managers, clients, and internal finance teams to ensure smooth project execution, accurate reporting, and compliance with corporate policies.

ESSENTIAL DUTIES:

• Maintain and update Work-in-Progress (WIP) reports for projects.
• Set up and regularly update projects in corporate reporting systems.
• Coordinate with clients to obtain Purchase Orders (POs) in a timely manner.
• Oversee accurate and timely client invoicing, working closely with the management team and Accounts Receivable teams.
• Support General Ledger (GL) reconciliations and financial tracking.
• Monitor and update the aged debt tracker, proactively following up with client finance departments for outstanding payments.
• Process sub-contractor invoices using the Coupa invoice management system, ensuring timely payments (training provided).
• Maintain and organize fee proposals, invoices, and proof of payments, ensuring easy access for audits.
• Ensure compliance with corporate accounting and reporting policies for both client and internal projects.
• Provide training and assistance to the team for time and expense entry.
• Support business development efforts by preparing fee proposals using PowerPoint and other required software.
• Handle ad hoc administrative tasks and provide general support as required

EDUCATION

• Bachelor’s degree in Finance, Accounting, or Business Administration preferred, or equivalent qualifications such as NVQ Level 4 combined with relevant experience.

EXPERIENCE:

• Experience in financial administration, invoicing, and project coordination.

SKILLS

• Strong organizational and administrative skills with attention to detail
• Proficiency in financial reporting systems and invoice management platforms (e.g., Oracle, Coupa).
• Excellent communication and stakeholder management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.

WHAT WE OFFER:

• Flexible Working Hours
• Fast paced working environment
• Entrepreneurial and supportive team
• Discretionary Bonus
• Comprehensive benefits package including holidays, life insurance, group income protection, private health insurance, and pension plus a range of voluntary benefits such as dental insurance and critical illness insurance

NOTE:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.