Team Assistant - IT & Data

Howden Group Holdings; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking two dedicated Team Assistants to support their Group Tech teams in London. These full-time roles involve providing essential administrative and secretarial services, ensuring smooth operations and efficient coordination. The ideal candidates will possess strong organizational skills, experience in diary management, and the ability to handle international travel arrangements. Join a collaborative team that values diversity and innovation, where your contributions will help shape the future of insurance. If you're ready to take on a challenging yet rewarding role, this opportunity is perfect for you.

Qualifications

• Experience in a fast-paced administrative role supporting a team.
• Strong prioritization and organizational skills to meet tight deadlines.

Responsibilities

• Manage diaries, organize travel, and prepare meeting documentation.
• Provide administrative support and maintain accurate records.

Skills

Administrative Support

Diary Management

Organizational Skills

Effective Communication

Problem-Solving

Tools

Microsoft Office Suite

Job description

Who are we?

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

What is the role?

We are looking to hire two Team Assistants to provide vital support to leaders within our Group Tech teams. These roles will focus on delivering high-quality secretarial and administrative services, ensuring smooth operations and efficient coordination across the team.

Please note that both roles are full-time, permanent positions based in our Central London office (133 Houndsditch, EC3A 7DB) following a hybrid work pattern.

What will you be doing?

Planning/Reporting:

• Produce accurate and timely meeting minutes and related documentation.

• Manage assigned projects and contribute to others as needed.

• Provide relevant management information to managers.

PA Support (for nominated individuals):

• Organise diaries, files, and electronic records.

• Screen calls and emails, prioritize responses, and answer routine inquiries, redirecting as appropriate.

• Prepare paperwork for meetings and provide administration support for personal matters.

General Administration:

• Arrange local and international travel, including visas, insurance, and itineraries.

• Liaise with support areas such as Facilities, post room, and reception team.

• Produce documentation using software packages, ensuring accuracy and corporate style.

• Process invoices and reconcile expenses for the department/team.

• Maintain up-to-date records on the Company’s/Group’s systems.

• Screen calls for the department and provide secretarial cover for other teams when needed.

What are we looking for?

• Previous experience in a fast-paced, administrative or secretarial role, ideally supporting a team.

• Diary management and international travel itinerary experience preferred.

• Strong prioritisation and organisational skills, able to meet tight deadlines with flexibility.

• Proactive problem-solving capabilities.

• Effective communication, presenting a professional image to internal and external stakeholders.

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new

• We support each other in the small everyday moments and the bigger challenges

• We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Permanent