Team Assistant/ Executive Search

Office Collective; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Discretionary performance-based bonus

Pension and private health insurance

Collaborative culture

Job summary

An executive search firm is seeking a Team Assistant to support their team throughout the search process. This role involves managing diaries, organising travel arrangements, and performing various admin duties. The ideal candidate has over 3 years of experience in a similar position and excellent communication skills. A competitive salary and a collaborative environment are offered to foster personal and professional growth. This is an exciting opportunity to be part of a supportive and dynamic team in Greater London.

Qualifications

• 3+ years’ experience as a Personal or Team Assistant.
• Experience in the Executive Search or digital/technology industry is a bonus.
• Demonstrable experience with complex diary management.
• Experience with complex diary management and scheduling.
• Discretion with sensitive information.
• Strong multi-tasking, organisational, and detail orientation.
• Proactive, capable of working independently and in a team.

Responsibilities

• Manage complex diary and meeting scheduling for team members.
• Organise travel arrangements and manage meeting room bookings.
• Perform general admin duties, including maintaining the internal database.
• Filing, photocopying and scanning documents.
• Ordering stationery, computer equipment and building security passes.
• General admin duties and maintain up-to-date internal databases.

Skills

Excellent knowledge of MS Office

Outstanding communication skills

Complex diary management

Organisational skills

Multi-tasking

Proactive attitude

Independent working

Team player

Tools

MS Office

Job description

Our client is an executive search firm specialising in helping high-growth technology companies build their senior level teams. Their focus is on Chairman, NXD, C-Level & VP Roles across high growth businesses, Corporates and Private Equity / Venture Capital portfolio companies.

Additionally, they are also members of an elite private network of leading digital and technology entrepreneurs.

Due to continued growth, they are now seeking a Team Assistant to support the team across the lifecycle of the search process from start to finish.

Working very closely alongside the office manager this is an excellent opportunity to join a friendly, forward thinking and focused team where you will be offered continued development in a collaborative and fun environment.

RESPONSIBILITIES

• Complex diary management; meeting scheduling and co-ordination for at least 3 members of the team - in person, by phone or via video conference calls
• Managing meeting room bookings, or identifying appropriate external locations for meetings
• Organising travel arrangements
• Filing, photocopying and scanning documents
• Ordering stationary, computer equipment and building security passes
• General admin duties, including keeping the internal database up to date

REQUIREMENTS

• 3+ years’ experience as a Personal or Team Assistant (Executive Search or digital/technology industry experience would be a bonus but not essential)
• Excellent knowledge of MS Office (Excel, Word, PowerPoint, Outlook)
• Outstanding communication skills, both written and verbal
• Demonstrable experience with complex diary management and scheduling
• Exercise discretion when dealing with sensitive information
• An expert multi-tasker who can prioritise tasks, keep calm under pressure and work to tight deadlines
• Process driven and have outstanding organisational and attention to detail skills
• An enthusiastic and friendly team player with a ‘can-do’, proactive attitude!
• Confident using your initiative and working independently
• Comfortable working in a fast paced, agile environment
• High business ethics: honest, respectful and culturally unbiased

BENEFITS

• A competitive salary and discretionary performance-based bonus
• Pension and private health insurance
• An honest, entrepreneurial and collaborative culture