Team Assistant

Charles Taylor; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading global provider of professional services is seeking a Marine Team Assistant for a 6-month maternity cover. The role involves administrative support for the Marine team, requiring hybrid work in London. Ideal candidates will have strong communication skills and experience in a corporate environment.

Qualifications

• Experience in administration/secretarial support in a corporate environment.
• Proficiency in Microsoft Office at intermediate/expert level.

Responsibilities

• Manage case creation and management tasks.
• Coordinate travel arrangements and meeting communications.
• Provide general support to adjusters.

Skills

Administration

Communication

Microsoft Office

Attention to Detail

Team Player

Self-motivated

Job description

Background

Charles Taylor is a global provider of professional services and technology solutions dedicated to enabling the global insurance market to do its business fundamentally better. Dating back to 1884, Charles Taylor now is currently in more than 120 locations spread across 30 countries in Europe, the Americas, Asia Pacific, the Middle East and Africa.

Charles Taylor believes that it holds a distinctive position in its markets in that it is able to provide professional services and technology solutions in order to support every stage of the insurance lifecycle and every aspect of the insurance operating model.

Charles Taylor Adjusting focuses on commercial losses and claims across all major lines and geographies, many of which are large and complex in nature. We handle onshore and offshore claims, across 4 main divisions; Property, Casualty, Technical & Special Risks, Marine, Aviation, Natural Resources and believe we are the only global loss adjuster to have achieved a true market leadership position across all these disciplines.

For more information, please visit www.charlestaylor.com

The Role

The Marine Team Assistant will provide administrative support to the Marine team on the day to day running of the business. It is a hybrid role that requires working 2 days a week from our London office (Tuesday & Thursday).

Please note this is a maternity cover role, starting from 1st week of July and is on fixed term contract for 6 months.

Key Responsibilities

• Case creation and management, including the following tasks:
  • Open new cases, register same on our various core systems and support the ongoing management of these cases, in these systems e.g. CTA’s internal Case Management and Accounting (CMA) system, Go-Trex, & eCases
  • Ensure the correct case related expenses and disbursements are entered onto CMA before any invoices are processed by CTA’s Working Capital team; investigate and resolve any discrepancies
• Produce case related MI, as required
• Close eCases and ensure they are appropriately managed prior to being destroyed
• Running sanction checks and maintaining an up-to-date sanction check library.
• Setting up funds
• Inclusive of sanction checking and completing snow tickets
• Liaising with billing and treasury team
• Travel management e.g. co-ordinating travel arrangements
• Sending out meeting communications Document creation e.g. preparation / proof-reading of reports, letters and general communications with clients
• General adjuster support, including the following tasks:
• Being a point of contact for issues with time recording.
• Managing and monitoring of Time-bars.
• Marketing and client events e.g. assist with the arrangement of special events and market seminars, including the RHL Course.
• Build strong relationships with Adjusters, Internal stakeholders and external clients, where appropriate, and proactively follow up on related queries / issues.
• As required, support the team in the delivery of external support services e.g., Association of Average Adjusters.
• Perform other support activities and provide general assistance to adjusters to ensure the efficient running of the team.
• Carry out Ad Hoc duties and tasks that are allocated to you at the discretion of management and that are within your capabilities and within the scope of your post.
• Demonstrate and champion Charles Taylor Values by ensuring Agility, Integrity, Care, and Accountability and Collaboration.

Required Skills

• Previous experience providing administration / secretarial / PA support in a corporate environment.
• A great team player, who is also able to work independently.
• General secretarial skills, including diary management.
• Microsoft Office Word and Excel at intermediate/expert level.
• Demonstrates attention to detail and a desire to get things done “Right First Time”.
• Professional and responsive approach.
• Proactive and efficient.
• Flexible, with a hands-on approach to getting work done.
• Excellent communication and interpersonal skills.
• Self-motivated.
• Results / deadline orientated.

Why join Charles Taylor?

We are very proud of the fact that nine out of ten of our people recommend Charles Taylor as a place to work. We pride ourselves on having a positive work environment where our people are empowered to make the best decisions and where learning is valued highly and shared across our business.

We are very committed to ensuring our people are given continuous learning and development.As well as structured induction programmes and job training, we provide study support for relevant professional qualifications and have a Core Learning & Development Curriculum.

Equal Opportunity Employer

Here at Charles Taylor, we are proud to be an Inclusive Employer. We provide an environment of mutual respect with zero tolerance to discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex or sexual orientation.

Our external partnerships and the dedicated work we do in promoting a transparent and fair recruitment and selection process all contribute to the successful, inclusive and diverse culture and environment which we are proud to be a part of at Charles Taylor.