Team Assistant

Paragon Personnel Ltd; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Paragon Personnel Ltd is partnering with a prestigious global Investment Bank to recruit a proactive Team Assistant for their wealth management division. You will support senior leaders and keep daily operations running smoothly in a fast-paced environment.

We are seeking an organised professional with 3+ years as a Team Assistant, with 2+ years in banking or financial services. Strong communication, meticulous attention to detail and solid MS Office skills are essential.

Qualifications

• 3+ years as a Team Assistant.
• 2+ years in banking or financial services preferred.
• Strong communication, attention to detail, and proficient MS Office skills.

Responsibilities

• High-volume communication: manage calls, messages and routing with accuracy.
• Meeting and calendar coordination across multiple calendars.
• Travel and expense management: arrange complex travel and process expenses.
• General administrative excellence: filing, archiving, ad hoc projects to keep the team running smoothly.

Skills

Communication

Attention to detail

MS Outlook

Word

Excel

PowerPoint

Tools

MS Office Suite

Job description

Are you a proactive, highly organised professional with a flair for multitasking and a passion for excellec? We’re partnering with a prestigious, global Investment Bank seeking a talented and experienced professional for their wealth management division, to join their fast-paced environment and support senior leaders— Partner to Analyst level.

The Role

In this pivotal role, you’ll be the backbone of a high-energy team, ensuring smooth daily operations and top-notch communication. Key responsibilities include:

High-Volume Communication: Skilfully managing a heavy flow of phone calls—placing, screening, routing, and taking detailed messages.

Meeting & Calendar Coordination: Organizing meetings and conference calls while efficiently managing multiple, busy calendars.

Travel & Expense Management: Coordinating complex travel arrangements (flights, multi-leg journeys, visa applications, car transfers, and hotel reservations) and processing expense reports with accuracy and timeliness.

General Administrative Excellence: Providing comprehensive support through tasks like copying, archiving, filing, and ad hoc projects that keep the team running like a well-oiled machine. Core

What we’re Looking For

Experience: A minimum of 3 years as a Team Assistant, ideally with 2+ years in the banking or financial services sector, supporting high-calibre, busy teams

Skills: Outstanding communication (in person, on the phone, and via email), impeccable attention to detail, strong technical proficiency (MS Outlook, Word, Excel, PowerPoint), and the ability to thrive under pressure while juggling multiple tasks.

What’s on Offer

Join a vibrant, resultsdriven environment where every day is an opportunity to make an impact. Enjoy a role that combines administrative mastery with the excitement of supporting top-tier financial professionals, all within a dedicated office setting (Core Hours: 9:00am - 6:00pm, Monday to Friday).