Team Assistant - Global Banking

Tiger Recruitment; City Of London; On-site; GBP 33,000 - 39,000; Full time

Job summary

Tiger Recruitment is recruiting for a Team Assistant in Global Banking near St Paul’s, London. The role provides extensive administrative support to 3-4 Managing Directors within the Engineering Division.

It requires a proactive, motivated, and highly organised individual who can multitask and manage time effectively. Main duties include diary management, travel planning, visa assistance, expense processing (Concur), and front-line support for senior management.

Qualifications

• Proactive, take initiative, prioritise and multitask.
• Strong time management and prioritisation skills.
• Secretarial background preferred within financial services.
• Excellent written and verbal communication.
• High attention to detail and teamwork.

Responsibilities

• Diary management and scheduling of meetings including rooms and AV.
• Prepare detailed travel schedules and itineraries.
• Assist with visa applications/requirements.
• Process expenses using Concur.
• Provide telephone cover and screen senior management calls.
• Log MDs weekly time in Artemis and update whereabouts.
• Enter MDs vacation and leave details.
• Support visiting MDs with diary management and logistics.
• Assist with CoS initiatives and ad-hoc projects.
• Coordinate town halls, team events, and campus-wide logistics.
• Help with IT issues and ad-hoc queries.
• Manage documentation and provide general admin support for Engineering.

Skills

MS Office proficiency

Proactive

Time management

Communication skills

Teamwork

Education

Secretarial background

Tools

Concur

Artemis

Excel

MyVacationCalendar

GS Space

Job description

Team Assistant – Global Banking

Leading Investment Bank based near St Paul’s, Farringdon and Chancery Lane

5 days in the office

Hourly rate £26.00p/h

9am - 6.00pm – 8am – 5:00pm

Near St Pauls, Farringdon and Chancery Lane

A global financial company is seeking an Assistant within Global Banking & Markets. As an Assistant within the division, they will be responsible for providing extensive administrative support to 3-4 Managing Directors for the Engineering Division. This is a demanding role that requires a highly proactive, motivated and organised individual who can multitask, prioritise effectively and demonstrate good time management, with excellent written and verbal communication skills.

What You’ll Do

• Comprehensive and proactive diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
• Preparation of detailed travel schedules and itineraries
• Assistance with visa applications/requirements
• Timely administration of expenses (using Concur)
• Telephone cover - screening of calls and interaction with senior management
• Log MDs weekly time on in-house system (using Artemis)
• Entering MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar)
• Vacation/Sickness cover - supporting Engineering MDs when other assistants are on leave
• Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
• Assist with Engineering CoS initiatives and ad-hoc projects as required
• Coordination of town/village halls, team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners
• Assist with IT issues and ad-hoc queries
• Documentation management and support (PoAs, digital signatures)
• High level admin support for the Engineering Division - providing guidance with travel, visas and expenses, conference services, time entry and other day-to-day on floor queries
• Space management – allocation and tracking of desks/neighbourhoods/lockers through GS Space Hardware orders (headphones for new joiners, Occupational Health equipment etc.)

Who You Are:

• Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
• Ability to be proactive, take initiative, prioritise and multitask
• Strong time management and prioritisation skills
• Secretarial background preferably within the financial services/consultancy industry
• Excellent attention to detail
• Excellent teamwork skills
• High level of written and excellent verbal communication skills
• Ability to handle sensitive and confidential information
• Strong organisational and interpersonal skills
• Professional, self-motivated and flexible

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