Team Assistant

Australasian Recruitment Company Limited; Birmingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

Australasian Recruitment Company Limited is seeking a proactive Team Assistant to support 25+ bankers across Analyst, Associate and Junior VP levels. You will manage diaries, coordinate meetings across time zones, handle a high volume of calls and emails, and arrange travel and expenses in a fast-paced, collaborative environment.

The role offers training and ongoing support within a world-class financial services organisation, with opportunities to build relationships and deliver exceptional

Qualifications

• Proactive, organised and process-driven individual.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and deadlines.

Responsibilities

• Managing diaries and calendars for bankers at Associate level and above.
• Coordinating and scheduling meetings and conference calls across multiple time zones.
• Managing high volume of phone calls and emails, relaying information accurately and promptly.
• Coordinating room bookings for internal and external meetings and VCs across multiple locations.
• Coordinating travel arrangements, including visas, international flights and accommodation.
• Coordinating car bookings and managing expenses.
• Processing invoices and ad hoc tasks while maintaining workflow.
• Providing day-to-day support and responding to team needs and queries.
• Providing phone and holiday cover for colleagues.

Skills

Diary management

Meeting scheduling

Communication

Travel coordination

Administration

Relationship building

Tools

MS Office

Job description

TEAM ASSISTANT: A prestigious global investment firm is seeking a Junior Bankers Assistant to join a collaborative and high-performing team. Supporting 25+ bankers across Analyst, Associate and Junior VP levels, this role is ideal for someone who thrives in a fast-paced environment and enjoys managing a high-volume workload. This role would be ideal for fluent English or German speakers.

Working alongside an established team of Assistants, you will receive comprehensive training and ongoing support while developing your skills within a world-class financial services organisation. We are looking for a proactive, organised and process-driven individual who can build strong relationships, manage competing priorities and deliver exceptional administrative support.

TEAM ASSISTANT ROLE:

• Managing diaries and calendars for bankers at the Associate level and above
• Coordinating and scheduling meetings and conference calls across multiple time zones
• Managing a high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal and external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including visa applications, international flights, and accommodation bookings
• Coordinating car bookings
• Managing and preparing expenses
• Processing invoices
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams with day-to-day issues, needs and queries
• Providing phone and holiday cover for colleagues

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.