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Team Assistant

MSI Reproductive Choices

Greater London

Hybrid

GBP 24,000 - 32,000

Full time

10 days ago

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Job summary

An established industry player is seeking a proactive Team Assistant to support their Technical Services Team and Vice President. This role involves providing essential administrative support, ensuring efficient team operations, and facilitating effective communication. The ideal candidate will be a strong communicator with excellent organizational skills, capable of managing multiple priorities in a dynamic environment. Join a passionate organization committed to delivering high-quality reproductive healthcare and making a meaningful impact in communities worldwide. If you are dedicated to social change and thrive in a collaborative setting, this opportunity is perfect for you.

Qualifications

Experience as a team assistant or coordinator.
Proficient in Microsoft Office packages and AV/VC conferencing.
Ability to manage complex international travel.

Responsibilities

Provide administrative support to the Technical Services Team.
Ensure smooth running of the VP’s office.
Manage scheduling and travel arrangements.

Skills

Effective communication (written and verbal)

Numeracy and literacy skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Organizational skills

Attention to detail

Tools

Microsoft Office 365

Vyond animation packages

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MSI Reproductive Choices provided pay range

This range is provided by MSI Reproductive Choices. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from MSI Reproductive Choices

International HR Operations & Recruitment Advisor at MSI Reproductive Choices

About MSI

MSI Reproductive Choices is one of the world’s leading providers of sexual and reproductive healthcare. We believe that everyone should have the right to choose. From contraception to safe abortion and life-saving post-abortion care, we are committed to delivering compassionate, affordable, high-quality services for all.

Today, our organisation has almost 9,000 team members working in 36 countries across the world. Our success lies in the fact that MSI teams are locally led, entrepreneurial and results-driven, and are passionate about delivering high quality, client-centred care in their own communities. As a social business, we focus on sustainable delivery, efficiency, and funding models that are built to last, so that the women and girls we serve today will have a choice in the future too.

We know that access to reproductive choice is life changing. For some, it can mean the ability to complete an education or start a career. For others, it means being able to look after the family they already have. For everyone, it means the freedom to decide their own future, creating a fairer, more equal world.

About the Role

Provision of pro-active administrative and business support to the Technical Services Team & Vice President of team. The role includes undertaking a wide range of administrative assistance that enables the team to work efficiently and effectively and to ensure smooth running of the VP’s office.

About You

For us, it’s vital that every MSI team member believes in and is committed to our organisational mission, vision and values.

This means that we will only accept applications from candidates who are unequivocally pro-choice.

Our values act as guiding principles, providing us with a clear direction. They set the tone for how we approach our work, interact with others and align ourselves as ‘One MSI’. It’s important that our team members truly resonate with our values and demonstrate them consistently, in all that they do.

We recruit talented, dynamic individuals with diverse backgrounds who share our mission and are focused on delivering measurable results. As an equal opportunity employer, we are committed to fostering an inclusive workplace where everyone can participate and contribute meaningfully. We value open-mindedness, curiosity, resilience, and a solutions-oriented mindset, alongside a commitment to promoting equality and safeguarding the welfare of both team members and clients.

We seek exceptional communicators who are self-motivated, solutions-driven, and aligned with MSI’s mission and entrepreneurial mindset. You should be dedicated to driving social change in an environment focused on sustainable impact, both locally and globally, and comfortable working with diverse teams in an ambiguous setting.

To perform this role, you’ll need the following skills:

A highly effective communicator both written and verbal in English
Good numeracy and literacy skills
Strong Competency in the following Microsoft Office packages
Outlook (advanced), Excel (intermediate), Word (advanced) and PowerPoint (advanced) Office 365 suite (advanced)
Training will be provided for Vyond animation packages
Highly organised and structured way of working that enables effective work prioritisation. Ability to effectively focus on tasks at hand as well as able to multi-task and prioritise changing and conflicting priorities
Excellent attention to detail
Working collaboratively and fostering a knowledge sharing culture

To perform this role, you’ll need the following experience:

Experience working as a team assistant, team co-ordinator, or equivalent
Experience of providing high level admin support to a large, fast moving team working ideally for an international organisation where need to manage different time zones
Experience of Microsoft Office packages: Outlook, Excel, Word and PowerPoint as well as Office 365 suite. AV/VC conferencing
Good experience of raising purchase orders electronically and undertaking similar financial related work
Experience of arranging sometimes complex international travel including organising visas for multiple countries and working under tight deadlines
Experience of working with multiple calendars for scheduling meetings and travel

Please click here to view the job framework

Location: London, UK (hybrid working, minimum of 2 days per week working in the office).

Full-time: 35 hours a week, Monday to Friday (For UK based team members).

Contract type: Permanent.

Salary: £24,975 - £31,213 per annum for UK based candidates. Discretionary bonus + benefits.

Salary band: BG 5

Closing date: 30th April 2025 (midnight BST). Interviews may take place before this date for exceptional candidates.

For internal employees applying from an MSI country programme, the role will be positioned within the existing salary structure of the country. Local terms and conditions of the country will apply.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Non-profit Organizations

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