Team Assistant

The Maine Group; City Of London; On-site; GBP 55,000 - 63,000; Full time

Job summary

The Maine Group is seeking a highly organised Team Assistant / Executive Assistant to support a senior leader within a global investment business in Mayfair. The role focuses on complex scheduling, international travel and maintaining an efficient, proactive workflow.

You will manage global diaries across time zones, arrange travel, prepare documents and liaise with stakeholders across offices. The environment is fast-paced, collaborative and demanding, with a strong expectation of discretion

Qualifications

• Travel & Scheduling expert with experience managing global diaries and multi-time-zone meetings.
• Excellent organisational skills and ability to manage multiple priorities.
• Proactive mindset and confidence when dealing with senior stakeholders.
• Strong relationship-building and calm under changing plans.
• Tech-savvy with Outlook and Microsoft Office.

Responsibilities

• Managing complex and constantly changing global diaries, coordinating meetings across multiple time zones.
• Extensive international and domestic travel management, including flights, rail, accommodation, transfers and visas.
• Managing last-minute travel changes and diary amendments calmly and efficiently.
• Coordinating meetings and ensuring attendees, locations, travel and materials are all organised.
• Preparing and formatting documents, presentations and board materials.
• Assisting with portfolio and board presentations throughout the year.
• Managing expenses and other administrative requirements.
• Liaising with colleagues and senior stakeholders across the firm's global offices.
• Helping to keep the wider team organised and ensuring nothing falls through the cracks.

Skills

Travel & Scheduling expert

Organised

Proactive

Assertive

Relationship Builder

Calm under pressure

Tech savvy

Tools

Outlook

PowerPoint

Excel

Job description

Team Assistant / Executive Assistant - Global Investment Business
£55,000 + bonus & excellent benefits | Permanent | Mayfair
5 days in the office | 9.00 – 5.00

A fantastic opportunity has arisen for a highly organised and proactive Team Assistant / Executive Assistant to join a successful global investment business, supporting a senior leader and a small, high-performing team.

This is a role for someone who genuinely enjoys being the person who keeps everything moving. The role involves heavy EA style support to the Head of the Team with lighter touch support to the other team members.

The team is busy, collaborative and fun with a strong culture and plenty of opportunity to get involved. The working hours are a genuine 9.00am–5.00pm, offering an excellent balance alongside a fast-paced and interesting role.

The Role

You will provide high-level support across a busy team, with a particular focus on complex diary management, global travel and keeping ahead of a demanding schedule.

• Managing complex and constantly changing global diaries, coordinating meetings across multiple time zones.
• Extensive international and domestic travel management, including flights, rail, accommodation, transfers and visas.
• Managing last-minute travel changes and diary amendments calmly and efficiently.
• Coordinating meetings and ensuring attendees, locations, travel and materials are all organised.
• Preparing and formatting documents, presentations and board materials.
• Assisting with portfolio and board presentations throughout the year.
• Managing expenses and other administrative requirements.
• Liaising with colleagues and senior stakeholders across the firm's global offices.
• Helping to keep the wider team organised and ensuring nothing falls through the cracks.

About You

We are looking for someone who is exceptionally organised, proactive and confident. You don't necessarily need years of experience — the right attitude, ability and personality are just as important.

You may currently be working as an Executive Assistant, Personal Assistant or Team Assistant, ideally within financial services, investment, private equity, asset management or adjacent fast-paced professional environment.

• Travel & Scheduling expert. You are experienced in managing complex global diaries, multi stop international travel and all associated logistics
• Naturally organised. You enjoy the complexity of managing very busy diaries
• Proactive. Thinks ahead rather than simply reacting to requests.
• Assertive and confident. You are comfortable dealing withs senior individuals and can push back where required
• Relationship Builder. These charismatic Executives value personality, integrity and great communications
• Calm. When plans change you handle it efficiently and easily
• Tech savvy. using Outlook and Microsoft Office, particularly PowerPoint and Excel.

If you are a proactive EA, PA or Team Assistant who loves organisation, complex scheduling and being one step ahead, we'd love to hear from you.