Team Assistant - fluent German

Paragon Personnel Ltd; Birmingham; On-site; GBP 24,000 - 30,000; Full time

Job summary

Paragon Personnel Ltd in Birmingham is seeking a Junior Assistant to support bankers within an industry group. The role offers in-office training, a collaborative team environment and opportunities to work across multiple time zones.

You will manage diaries, coordinate meetings, handle high-volume emails, arrange travel, and provide proactive administrative support with discretion and a can-do attitude. Fluency in German and English plus strong MS Office skills are required.

Qualifications

• Customer Service/Admin background with experience handling high-volume workload.
• Experience in remotely managed environments is a bonus.
• Excellent MS Word, Excel and Outlook skills.

Responsibilities

• Diary and calendar management for bankers (Associate level+).
• Coordinate and schedule meetings across multiple time zones.
• Managing high volume of phone calls and emails, relaying information promptly and accurately.
• Coordinating room bookings for internal/external meetings and VCs across locations.
• Coordinating travel arrangements for the team, including Visa applications, international flights and accommodation.
• Car bookings and expense management including invoice processing.
• Taking on ad hoc tasks while maintaining workflow.
• Providing phone/holiday coverage for colleagues.

Skills

MS Word

MS Excel

Microsoft Outlook

German language

English language

Time management

Attention to detail

Communication skills

Team player

Multi-tasking

Discretion

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

5 days in office, 9-5 with flexibility

This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full in house and remote training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/Admin background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.

The duties of the role include:

• Diary and calendar management for bankers (Associate level+)
• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
• Car bookings
• Expense management and preparation
• Invoice processing
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries
• Providing phone / holiday coverage for colleagues

Skills:

• Excellent Microsoft Word, Excel and Outlook skills
• Fluent in German and English
• Able to manage competing time-sensitive priorities and tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Proactive attitude when managing diaries
• Discretion to deal with confidential business matters
• Friendly, polite and approachable with a "can do, muck in" attitude