Executive Assistant

Paragon Personnel; Birmingham; On-site; GBP 23,000 - 29,000; Full time

Job summary

Paragon Personnel is recruiting on behalf of a leading global financial institution for a Team Assistant in Birmingham. The role provides administrative support to a group of over 25 junior bankers; 40 hours per week, Monday to Friday, 9:00 AM - 5:00 PM, with a 1-hour lunch break.

Start ASAP, subject to background checks. You will manage diaries, arrange meetings across time zones, handle calls and emails, book rooms, coordinate international travel, and process expenses and invoices.

Qualifications

• Previous admin, office support or coordination experience.
• Proficient in MS Outlook, Word and Excel.
• Able to manage multiple time-sensitive tasks and priorities.
• Calm under pressure and discreet with confidential information.

Responsibilities

• Provide diary management support to bankers (Associate level and above).
• Schedule and coordinate internal and external meetings across time zones.
• Manage high volumes of incoming calls and emails, relaying messages accurately.
• Book meeting rooms and handle room logistics across locations.
• Coordinate travel arrangements including international flights, hotels, visas, and car bookings.
• Prepare and process expense reports in line with company policy.
• Assist with invoice processing and tracking.
• Provide phone and holiday cover for fellow assistants when needed.
• Support bankers with ad hoc admin requests and team initiatives.
• Maintain professional communication across all platforms (phone, email, Zoom, in-person).
• Collaborate with other assistants to ensure seamless day-to-day support.

Skills

Admin experience

Customer service

Outlook

Word

Excel

Time management

Attention to detail

Communication skills

Stakeholder management

Discretion

Tools

Video conferencing tools

Job description

Team Assistant - Investment Banking

Location: Birmingham

Start Date: ASAP (subject to background checks - approx. 3-4 weeks)

Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (1-hour lunch break; flexibility required)

Hours per Week: 40

Overview A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office.

This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You'll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment.

• Key ResponsibilitiesProvide diary management support to bankers (Associate level and above)
• Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones
• Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately
• Book meeting rooms and handle room logistics across multiple locations
• Coordinate travel arrangements including international flights, hotels, visas, and car bookings
• Prepare and process expense reports in line with company policy
• Assist with invoice processing and tracking
• Provide phone and holiday cover for fellow assistants when needed
• Support bankers with ad hoc admin requests, projects, and team initiatives
• Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)
• Collaborate closely with other assistants to ensure seamless day-to-day support

Candidate Profile This role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload.

Key Skills & Experience

• Previous experience in admin, office support, customer service, or coordination roles
• Proficient in Microsoft Outlook, Word, and Excel
• Able to manage multiple time-sensitive tasks and competing priorities
• Excellent attention to detail and reliability
• Confident communicator with strong interpersonal skills
• Able to interact with stakeholders at all levels, internally and externally
• Calm under pressure and adaptable in a fast-paced, evolving environment
• Discreet and professional, with the ability to handle confidential information
• Proactive, solutions-focused mindset with a strong "can-do" attitude
• Comfortable working independently as well as part of a collaborative team

What's on Offer

• Long-term potential: strong performers may be considered for permanent roles
• Full training and onboarding provided
• A professional, inclusive, and dynamic workplace with excellent team culture