Junior Bankers Administration Assistant

Paragon Personnel Ltd; Birmingham; On-site; GBP 20,664 - 28,929; Full time

Job summary

Paragon Personnel Ltd is recruiting a Junior Assistant to provide essential administrative support to bankers in a leading global investment bank. The role demands strong organisational skills, diary management experience, and the ability to handle high volumes under pressure in a collaborative team setting.

Initially on a 6-month contract with potential extension or conversion, the position offers a Monday–Friday 8:00–17:00 schedule with some overtime flexibility.

Qualifications

• Experience providing diary and calendar management for busy teams.
• Proven ability to manage multiple time-sensitive tasks to deadlines.
• Strong written and spoken communication across multiple channels.

Responsibilities

• Provide diary and calendar management for bankers (Associate level and above).
• Schedule meetings and conference calls across time zones.
• Handle high volume emails and phone calls with timely responses.
• Coordinate meeting rooms and video conferences globally.
• Arrange travel logistics including visas, flights, accommodation and car services.
• Process expenses and invoices accurately and efficiently.
• Support day-to-day queries and provide coverage as needed.

Skills

MS Word

MS Excel

MS Outlook

Time management

Attention to detail

Communication

Multitasking

Job description

Start Date: ASAP
Contract: 6 months (with potential to extend for an additional 6 months or convert to permanent)
Pay Rate: £18.00 per hour (inclusive of holiday pay)
Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (with flexibility for overtime)

About the Role

A leading global investment bank is seeking a highly motivated Junior Assistant to provide vital administrative support to bankers within an industry group team. This is a fast-paced, high-volume role that requires exceptional organisational skills, attention to detail, and the ability to manage competing priorities. This position is well-suited for someone with experience of diary management/transferable skills from a professional company background and who thrives under pressure and enjoys working in a dynamic, team-oriented environment.

Key Responsibilities

• Provide diary and calendar management support for bankers (Associate level and above)
• Schedule meetings and conference calls across multiple time zones
• Manage a high volume of phone calls and emails, ensuring timely and accurate responses
• Coordinate internal/external meeting room bookings and video conferences across global locations
• Arrange complex travel logistics, including visas, international flights, accommodations, and car services
• Process expenses and invoices with accuracy and efficiency
• Handle ad-hoc administrative tasks while maintaining workflow consistency
• Support the team with day-to-day queries and operational needs
• Provide phone and holiday coverage for colleagues when required

Required Skills

• Strong proficiency in Microsoft Word, Excel, and Outlook
• Ability to manage multiple, time-sensitive tasks in a deadline-driven environment
• High attention to detail with excellent organizational and multi-tasking skills
• Strong communication skills across phone, email, Zoom, and in-person interactions
• Comfortable working with stakeholders at all organizational levels, internally and externally
• A collaborative team player who remains calm under pressure in a changing environment