Team Administrator — Projects & Client Operations

Newmark UK; Greater London; Hybrid; GBP 24,000 - 34,000; Full time

Job summary

Newmark UK is seeking a highly organised Team Administrator to join our Industrial and Logistics Advisory team in London. You will provide comprehensive administrative support, manage complex calendars, coordinate meetings, and maintain CRM and client portals with accuracy.

As part of a collaborative team, you will oversee project lifecycles, draft engagement terms, and assist with fee forecasting, WIP and audit preparation, while delivering excellent client service in a fast-paced environment.

Qualifications

• Excellent written and verbal communication skills with strong attention to detail.
• Proven administrative experience in a fast-paced professional services setting.
• Proactive, customer-service minded and able to prioritise tasks under tight deadlines.

Responsibilities

• Provide comprehensive administrative support including word processing, document formatting, filing, scanning, and binding.
• Manage diary and meetings, book rooms, organise refreshments, and coordinate schedules.
• Oversee project and job management, involving client engagement terms and file uploads.
• Support compliance docs, assist with fee forecasting, WIP, and audit prep.
• Maintain CRM and client portals with accurate information and generate team reports.
• Handle client and partner calls, resolve queries, and deliver exceptional service.

Skills

Exceptional communicator

Strong organisational skills

Problem-solving

60 wpm+ typing

Excel

PowerPoint

CRM experience

Tools

Excel

PowerPoint

CRM

Job description

Newmark UK is seeking a highly organised Team Administrator to join our Industrial and Logistics Advisory team in London. You will provide comprehensive administrative support, manage complex calendars, coordinate meetings, and maintain CRM and client portals with accuracy.

As part of a collaborative team, you will oversee project lifecycles, draft engagement terms, and assist with fee forecasting, WIP and audit preparation, while delivering excellent client service in a fast-paced environment.