Team Administrator Planned Care Nursing

East Sussex Healthcare NHS Trust; St Leonards; On-site; GBP 20,000 - 26,000; Full time

Benefits offered by this job

NHS pension

Staff restaurants

On-site staff accommodation

Nursery access at Conquest Hospital &\

Auto-enrolment to Temporary Workforce

Job summary

East Sussex Healthcare NHS Trust is seeking an administrator to support Planned Care Nursing Administration across sites. The role includes data entry, appointment management, phone enquiries, and delivering high-quality patient care.

You will work with clinical colleagues to ensure smooth service delivery, join a busy office, and participate in weekend rotation and Bank Holiday rosters as required.

Qualifications

• Experience in healthcare admin or similar environment is desirable.
• Excellent communication skills and a can-do attitude.
• Ability to work independently and in a team.
• Commitment to delivering excellent patient care.

Responsibilities

• Input patient referrals into SystmOne.
• Call patients to confirm or schedule appointments.
• Manage and coordinate appointment calendars.
• Retrieve data as requested and maintain SystmOne.
• Answer patient line and make outgoing calls about District Nurse visits.
• Organise patient information packets.
• Manage staff sickness line for the service.
• Onboard new starters and set up systems/equipment.
• Input Healthroster and generate reports.
• Process requisitions using NHS Supply Chain and Integra.
• Base days stock management.

Skills

Administrative experience

Customer service

Data entry

Telephone enquiries

Tools

SystmOne

Job description

An exciting opportunity has arisen within the Planned Care Nursing Administration Team. The successful candidate will work across sites to meet service needs (base location to be confirmed).

The role involves a range of administrative duties, including data entry, managing appointments, answering telephone enquiries, and providing a high standard of customer service to patients, carers, healthcare professionals and partner organisations.

Working closely with clinical colleagues, you will play a key role in ensuring the smooth running of Planned Care Nursing services and supporting the delivery of an efficient and responsive administrative service.

We are looking for someone who is enthusiastic, adaptable and keen to learn, with strong communication skills and the ability to work both independently and as part of a team. A commitment to delivering excellent patient care is essential.

The post sits within a wider Integrated Community team supporting District Nursing, Bladder & Bowel, Frailty and Tissue Viability Services.

The service operates seven days a week, including Bank Holidays. Weekend working is required on a rotational basis (currently 1 in 7 weekends), and staff are rostered to work two Bank Holidays per year. Cross-site working is an essential part of the role, therefore access to transport is required.

Core service hours are 08:00-18:00.

We're in search of someone who can thrive in a busy office setting. The role involves a variety of tasks:

• Inputting patient referrals into our electronic patient record system (SystmOne)
• Contacting patients by phone to confirm or schedule appointments
• Managing and coordinating appointment calendars
• Retrieving data as requested
• Maintaining and updating SystmOne as necessary
• Answering patient line phone calls
• Making outgoing calls to update patients on their District Nurse visits
• Organising patient information packets
• Managing the staff sickness phone for the service
• Onboarding for new starters (getting systems in place, uniform and equipment)
• Healthroster input (including generating reports)
• Processing requisitions using NHS Supply Chain and Integra as directed
• Base days - stock management

You Will Need

• A positive, can-do attitude
• A flexible approach
• A willingness to learn

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to nurseries at Conquest Hospital and Eastbourne District General Hospital, staff restaurants and on-site staff accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme which is available to staff 24 hours a day 7 days a week. Onsite parking is available from £30 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust.

For further details / informal visits contact: Name: Vicki Holland Job title: Administration Team Lead Email address: [e-mail] Telephone number: 07583 065292