Team Administrator

Sarafin Partners; London; On-site; GBP 35,000 - 55,000; Full time

Benefits offered by this job

28 days’ holiday

Flexible working arrangements

Job summary

A prestigious professional services company in London is seeking a talented Administrator for their Global Tender team. The role involves managing and supporting tender processes internationally, ensuring accuracy and compliance. Candidates should have strong organisational skills and the ability to handle multiple priorities. The position offers a generous benefits package including 28 days’ holiday and flexible working arrangements.

Qualifications

• Strong numerical and analytical skills, proficiency with software.
• Excellent written and oral English communication skills.
• Ability to prioritise a varied workload and meet deadlines.
• Familiarity with common business software packages.
• Conscientious in delivering high quality work on time.

Responsibilities

• Support and manage global tenders with the senior manager.
• Provide access for team members to online resources.
• Train new users in online tools and processes.
• Review functionality of web-based tools and assist with testing.
• Generate company research for global tenders.
• Assist with pricing models for timely fee quotes.
• Collect and review fee rates using assessment criteria.
• Prepare foreign exchange rates in pricing models.
• Provide key bid information to pursuit teams.
• Monitor progress and results of global tenders.
• recording detailed company information and results of pursuits and manage the global pipeline and win/loss PowerBI reports

Skills

Numeracy

Literacy

Organisation

Technology

Diligent

Diligent

Tools

Spreadsheets

SharePoint

Power BI

Job description

This range is provided by Sarafin Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Sarafin Partners

Overview

A dynamic and prestigious professional services company are seeking a talented Administrator to join their Global Tender team. This multifaceted position offers an exceptional opportunity for an experienced professional to play a key role in managing, coordinating, and supporting tender processes across international markets. The Global Tender Administrator will ensure that all submissions are accurate, timely, and compliant, supporting the business in securing critical opportunities and driving growth.

The successful candidate will possess exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities simultaneously. They will also bring a proactive mindset to streamline processes, build strong relationships with stakeholders, and contribute to the overall efficiency and success of the tendering function.

Responsibilities

• working with the business development senior manager to support and manage global tenders
• managing the provision of access for global team members to our secure online SharePoint resources and global pursuit sites
• supporting and train new users in the use of the online tools and processes
• continuously reviewing the functionality and effectiveness of all web-based tools, and help with the testing and implementation of new features
• generating and distributing company research for global tenders including Orbis company reports
• overseeing and assisting with the population of our online pricing model for global tenders to build timely global fee quotes
• collecting, reviewing and scrutinising fee rates using agreed assessment criteria and analytical tools, including making sure fee rates are up to date
• preparing foreign exchange rates in our online pricing model
• support pursuit teams with key bid information, including CVs, global facts and statistics and industry information
• monitoring the progress and results of all global tenders with Global Engagement Leaders
• recording detailed company information and results of pursuits and manage the global pipeline and win/loss PowerBI reports

Qualifications and skills

• Numeracy – strong numerical and analytical skills, with proficiency using Spreadsheets and other software to analyse data.
• Literacy – strong English language written and oral communication skills, preferably with experience dealing with colleagues from around the world.
• Organisation – organisational skills, able to prioritise a varied workload and work to deadlines.
• Technology – comfortable with common business software packages, and preferably experience with SharePoint, Power BI or similar software.
• Diligent – conscientiousness in delivering high quality work to required timescales.

This is a fantastic opportunity for an individual looking to become a trusted expert within a business-critical function, operating across a wide variety of international tender projects. The successful candidate can expect a generous benefits package, including 28 days’ holiday and flexible working arrangements.

APPLY TODAY FOR FURTHER INFORMATION!

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

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