Tender Specialist

ASCO Group Limited; Aberdeen City; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading workforce solutions provider is seeking a highly motivated Tender Specialist to manage end-to-end tender processes in the Oil & Gas sector and beyond. This role involves coordinating, compiling, and ensuring quality submissions while engaging with stakeholders and clients. Candidates should have a relevant degree, experience in tendering, and strong communication skills. The position is full-time, based in Aberdeen with potential for high-pressure responsibilities.

Qualifications

• Demonstrable experience in tendering, proposals, or commercial roles within Oil & Gas or related sectors.
• Proven ability to present complex information clearly.
• Strong organisational and time management capability.

Responsibilities

• Lead the coordination and timely submission of all assigned tenders.
• Oversee compilation, review, sign-off, and submission of tender responses.
• Collaborate with HSSEQ, HR, Legal, Sustainability, Graphics and Marketing teams.

Skills

Strong written communication skills

Effective stakeholder management

Attention to detail and commitment to quality

Ability to manage multiple priorities

Collaborative approach

Education

Degree in Business, Engineering, Quantity Surveying, Supply Chain or Commercial Management

Tools

Tender management systems

CRM platforms

APMP certification

CIPS certification

Job description

Duration: Permanent

Work type: Full time, Monday – Friday, 37.5 hours

ASCO Workforce Solutions are hiring on behalf of a client for a highly motivated Tender Specialist to support the delivery of high-quality, competitive tender submissions across our core Oil & Gas business and growing Energy Transition, Construction, Defence and Consulting markets.

Operating within a fast paced, international environment, you will play a key role in managing the end-to-end tender process, ensuring all submissions are compliant, commercially sound, and aligned with our strategic objectives. You will act as a central coordination point, working closely with internal stakeholders, subject matter experts, and clients to deliver clear, consistent and compelling proposals.

Key Responsibilities

• Lead the coordination and timely submission of all assigned tenders.
• Facilitate tender kick-off meetings, defining scope, responsibilities, timelines, and win strategy.
• Oversee compilation, review, sign-off, and submission of tender responses via the opportunity tracker.
• Input to the tender timeline providing visibility on opportunities, status, outcomes, and feedback.

Content Development & Quality Assurance

• Lead creation of compelling written and visual tender content, including graphics.
• Write new material, repurpose (and maintain) library content, and refine stakeholder inputs.
• Ensure responses meet regulatory, commercial, legal and technical requirements.

Stakeholder Collaboration

• Work with operational units to improve data quality.
• Align tender narrative with pricing schedules and commercial assumptions.
• Collaborate with HSSEQ, HR, Legal, Sustainability, Graphics and Marketing teams.

Client & External Engagement

• Serve as primary client focal point during tenders.
• Lead post-tender negotiations and support pre-contract discussions.

Minimum Skills / Knowledge / Experience

• Degree-qualified in a relevant discipline (e.g. Business, Engineering, Quantity Surveying, Supply Chain or Commercial Management).
• Demonstrable experience in tendering, proposals, or commercial roles within Oil & Gas or related sectors.
• Strong written communication skills, with the ability to present complex information in a clear and structured manner.
• Proven ability to manage multiple priorities and meet deadlines in a high-pressure environment.
• Effective stakeholder management and coordination skills.
• High standard of technical and commercial writing.
• Strong communication and interpersonal skills.
• Attention to detail and commitment to quality.
• Ability to analyse, structure and present complex information effectively.
• Collaborative approach with the confidence to engage and influence stakeholders.
• Strong organisational and time management capability.

Systems & Tools

• Experience with tender management systems, CRM platforms, or opportunity trackers.
• APMP (Association of Proposal Management Professionals)
• CIPS (Chartered Institute of Procurement & Supply)
• Contract & Commercial Management certifications