Bid Administrator

Wild Berry Associates; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Wild Berry Associates is seeking a highly organised Bid Administrator to support the end-to-end bid process within a consultancy, ensuring timely, high-quality and compliant submissions.

You will manage tender inbox, coordinate input from internal teams, maintain trackers and documentation, assist with PQQs, RFIs and ITTs, and ensure compliance with client requirements. Proficiency with Microsoft Office and CRM/bid tools is advantageous.

Qualifications

• Experience in bids, proposals or administration (ideally within consultancy/professional services).
• Strong organisation, time management, and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office.
• Experience with bid tools or CRM systems is beneficial.

Responsibilities

• Manage and distribute tender opportunities via the bid inbox.
• Support bid preparation and submission on procurement portals.
• Coordinate input from internal teams to meet deadlines.
• Maintain bid trackers, schedules, and documentation.
• Support bid meetings, reviews, and debriefs.
• Ensure compliance with client requirements and standards.
• Assist with PQQs, RFIs, and ITTs.
• Monitor compliance documents and maintain audit trails.

Skills

Bid administration

Organisation

Communication

Microsoft Office

Bid tools/CRM experience

Tools

CRM systems

Bid tools

Job description

We're seeking a highly organised Bid Administrator to support the end-to-end bid process within our client's consultancy, ensuring timely, high-quality and compliant submissions.

Key Responsibilities

• Manage and distribute tender opportunities via the bid inbox
• Support bid preparation and submission on procurement portals
• Coordinate input from internal teams to meet deadlines
• Maintain bid trackers, schedules, and documentation
• Support bid meetings, reviews, and debriefs
• Ensure compliance with client requirements and standards
• Assist with PQQs, RFIs, and ITTs
• Monitor compliance documents and maintain audit trails

Skills & Experience

• Experience in bids, proposals or administration (ideally within consultancy/professional services)
• Strong organisation, time management, and attention to detail
• Excellent written and verbal communication skills
• Proficient in Microsoft Office
• Experience with bid tools or CRM systems is beneficial

If you're detail-focused and thrive in a fast-paced environment, we'd love to hear from you.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job