Team Administrator

Sussex Community; Horsham; Ibrido; GBP 26.000 - 27.000; Tempo pieno

Descrizione del lavoro

Sussex Community NHS Foundation Trust is seeking an Administrative Support Officer to assist the Community Therapy Team - North. The role supports day-to-day operations and helps ensure patients can remain safely at home.

You will perform word processing, data entry, and meeting note-taking, supporting IT/databases and office systems while contributing to a responsive admin function across the team.

Competenze

• General education to GCSE level or equivalent.
• NVQ Level 2 in Health and social care or business administration.
• Recent secretarial or administrative experience.
• Experience typing and producing letters and reports.
• Experience in health or social care setting.
• Experience of data input, databases and spreadsheets.
• Experience ordering supplies and maintaining stock.

Mansioni

• Order and maintain stationery and equipment as required by the team.
• Maintain office safety and security standards.
• Add to SystmOne and discharge when treatment is completed.
• Keep filing and clerical systems up to date; provide general team support.
• Attend meetings and write notes; support MDT meetings as admin.
• Receive and sort mail and deal with it appropriately.

Conoscenze

Time management

Confidentiality

MS Office

Data entry

Communication skills

Team player

Formazione

GCSE level or equivalent

NVQ Level 2 in Health or Business Admin

Strumenti

Microsoft Word

Microsoft Excel

PowerPoint

SystmOne

Descrizione del lavoro

The Community Therapy Team - North provides clinical interventions by a team of Physiotherapists and Occupational Therapists alongside therapy support staff following an assessment of needs, to support rehabilitation and preventing hospital admission.

The service receives referrals from a range of health and care professionals and triages, assesses and provides intervention to the patient to ensure the patient can remain safely and independently at home.

The post holder will provide administrative support to the service to ensure the effective day to day running and outcomes for patients.

This will be a secondment term ending on 30th June 2027,

Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK

Main duties of the job

a) To support the team in the day to day running, tasks include ordering PPE and consumables, recording data regarding the caseload and answering the phone

b) Word processing of reports and letters, including amending and tidying documents prepared by others, drafting routine correspondence for approval by the team members and taking formal minutes of meetings as required, using software packages as appropriate, e.g. Word, Excel and PowerPoint.

c) Maintain and update IT and Maintenance data bases with any Team issues.

d) Keeping office systems up to date (e.g. bring forward), devising and maintaining efficient filing, clerical and office systems, and providing general support within the team.

e) Helping with meetings organised within the Team and writing up the notes. Attend daily MDT meetings as Admin support.

f) Receive and sort internal and external mail and deal with each appropriately.

About us

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?

• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Accredited Living Wage Employer, we ensure fair pay for all our staff
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief network
• Level 3 Disability Confident Leader and Veteran Aware Trust

Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

Job responsibilities

a) To order and maintain adequate levels of stationery and equipment as required by the team, authorised by the Lead.

b) To maintain expected standards of office safety and security.

c) Add to SystmOne and discharge when the service has completed the treatment.

Qualifications

• General standard of education to GCSE level or equivalent
• NVQ level 2 or equivalent (Health and social care or business administration)

Experience

• Recent secretarial or administrative experience
• Evidence of consistent pattern of learning from education, training and experience
• Experience of typing and producing documents e.g. letters and reports
• Experience of working in a health or social care setting
• Experience of data inputting, databases, spreadsheets
• Experience of ordering supplies and maintaining stock

Other Requirements

• Flexible approach to working
• An understanding of the principles of equal opportunities in relation to staff and patients
• Willingness to undertake training to develop within the role
• Car Driver (valid Driving License for use in the UK), unless under the Equality Act
• Access to a vehicle for work purposes

Skills & Knowledge

• Able to use time effectively and prioritise work through good organisational skills
• Able to maintain confidentiality and deal with sensitive information
• Able to use recognised IT packages e.g. Microsoft Office including Excel
• Able to use IT systems and keyboard skills including accurate data recording skills
• Able to use strong interpersonal skills and appropriate empathetic and tactful manner
• Able to communicate effectively with customers, carers and health care specialist service and colleagues
• Able to work effectively as individual but also as part of a larger team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,760 to £27,476 a yearper annum pro rata