Team Administrator

Sussex Community NHS Foundation Trust; Horsham; On-site; GBP 24,000 - 30,000; Full time

Job summary

Sussex Community NHS Foundation Trust's Community Therapy Team - North is seeking an admin support to help with day-to-day running, including ordering PPE, data recording, answering calls, and keeping records up to date.

The role involves word processing, drafting routine correspondence, minute taking, maintaining IT/databases, and supporting MDT meetings to ensure patients receive timely care at home.

Qualifications

• Experience in health or care administration is preferred.
• Strong organisation and time-management skills.
• Proficiency with Word, Excel and PowerPoint.
• Ability to draft routine correspondence.
• Attention to data quality and record keeping.

Responsibilities

• Support day-to-day team administration including PPE ordering.
• Record caseload data and answer phone calls.
• Word processing of reports and letters and drafting routine correspondence.
• Maintain IT and maintenance databases and filing systems.
• Assist with meetings, take formal minutes, and support MDT sessions.
• Process internal and external mail and manage stationery levels.
• Ensure office safety and security standards.
• Add notes to SystmOne and discharge records when treatment ends.

Skills

Administrative support

Data entry

Phone handling

Minute taking

MS Office

Tools

SystmOne

Word processing

MS Excel

PowerPoint

Job description

The Community Therapy Team - North provides clinical interventions by a team of Physiotherapists and Occupational Therapists alongside therapy support staff following an assessment of needs, to support rehabilitation and preventing hospital admission. The service receives referrals from a range of health and care professionals and triages, assesses and provides intervention to the patient to ensure the patient can remain safely and independently at home. The post holder will provide administrative support to the service to ensure the effective day to day running and outcomes for patients. Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role. Skilled Worker visa: going rates for eligible occupation codes - GOV.UK Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK

• a) To support the team in the day to day running, tasks include ordering PPE and consumables, recording data regarding the caseload and answering the phone
• b) Word processing of reports and letters, including amending and tidying documents prepared by others, drafting routine correspondence for approval by the team members and taking formal minutes of meetings as required, using software packages as appropriate, e.g. Word, Excel and PowerPoint.
• c) Maintain and update IT and Maintenance data bases with any Team issues.
• d) Keeping office systems up to date (e.g. bring forward), devising and maintaining efficient filing, clerical and office systems, and providing general support within the team.
• e) Helping with meetings organised within the Team and writing up the notes. Attend daily MDT meetings as Admin support.
• f) Receive and sort internal and external mail and deal with each appropriately.
• a) To order and maintain adequate levels of stationery and equipment as required by the team, authorised by the Lead.
• b) To maintain expected standards of office safety and security.
• c) Add to SystmOne and discharge when the service has completed the treatment.