Team Administrator

CBSbutler; England; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Competitive salary

Job summary

CBSbutler is seeking an Administrative Assistant/Secretary to join a busy General Practice team in Hayes. The role provides secretarial and administrative support to Partners, Directors, Senior Managers and the wider team, ensuring the office runs smoothly and clients receive a professional, welcoming service.

The position is onsite, with responsibilities spanning diary management, document preparation, client onboarding, CRM maintenance, invoices, travel coordination, and reception cover.

Qualifications

• Previous experience in a secretarial, PA or administrative support role ideally in an accountancy firm, law practice or financial/ professional services firm.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint.
• Excellent organisation and attention to detail.
• The ability to manage confidential information with discretion.
• A strong team player who can also work independently.

Responsibilities

• Managing diaries, arranging meetings and preparing meeting rooms
• Preparing and formatting letters, reports, presentations and other documents
• Supporting client onboarding and AML administration
• Maintaining accurate client records and CRM information
• Assisting with client accounts and tax return administration – full training provided
• Processing invoices and expenses
• Coordinating travel, couriers, post and office requirements
• Providing reception cover and supporting clients and visitors
• Assisting with client meetings, lunches and office events
• Providing general administrative support across the office

Skills

MS Office

Organisational skills

Discretion with confidential info

Team player / independent

Tools

CRM

Job description

We have a fantastic opportunity for an Administrative Assistant/ Secretary to join a busy General Practice team in a professional services company based in Hayes.

This is a varied role providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider team, while also helping to ensure the office runs smoothly and clients receive a professional and welcoming service.

Due to the nature of the work, this role is based onsite.

Responsibilities will include:

• Managing diaries, arranging meetings and preparing meeting rooms
• Preparing and formatting letters, reports, presentations and other documents
• Supporting client onboarding and AML administration
• Maintaining accurate client records and CRM information
• Assisting with client accounts and tax return administration – full training provided
• Processing invoices and expenses
• Coordinating travel, couriers, post and office requirements
• Providing reception cover and supporting clients and visitors
• Assisting with client meetings, lunches and office events
• Providing general administrative support across the office

We would love to hear from you if you have the following:

• Previous experience in a secretarial, PA or administrative support role ideally in an accountancy firm, law practice or financial/ professional services firm
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
• Excellent organisation and attention to detail
• The ability to manage confidential information with discretion
• A strong team player who can also work independently

In return you can expect a competitive salary and benefits package and the chance for a forward thinking company in a talented team.

If you’re an organised, professional and proactive Secretary looking for a varied role within a busy professional environment, we’d love to hear from you.