Team Administrator

Brook Street; Cardiff; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A dynamic administrative team in Cardiff is seeking a detail-oriented Team Administrator. This role involves coordinating diaries, managing invoicing, and supporting various administrative tasks. The ideal candidate has strong organizational skills and is proficient in Microsoft Office. This position offers a hybrid working model, allowing for flexibility between home and office. Apply ASAP for this exciting permanent role.

Qualifications

• Excellent attention to detail.
• Able to handle multiple priorities.
• Open to learning new systems.

Responsibilities

• Coordinate diaries and schedule meetings.
• Support client invoicing and maintain billing records.
• Prepare reports and assist with business development.

Skills

Strong administrative and organisational skills

Effective written and verbal communication

Proactive and reliable

Time management abilities

Confident in Microsoft Office

Team player

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

The Opportunity

An exciting permanent opportunity has arisen for a detail-oriented and motivated Team Administrator to join a dynamic team in the centre of Cardiff. This role is perfect for someone who enjoys variety, thrives on organisation, and takes pride in supporting a busy team to deliver exceptional results. This position is hybrid working 3 days in the office/2 home.

The Team Administrator will play a vital role in ensuring smooth day-to-day operations by managing communications, diaries, travel, documentation, and billing activities. This is a fast-paced role where no two days are the same, and your contribution will directly support the efficiency and success of the team.

Key Responsibilities

Diary & Meeting Management

• Coordinate diaries, including scheduling internal and external meetings.

• Book meeting rooms and arrange travel (flights, trains, taxis, hotels, etc.).

• Set up conference calls and Microsoft Teams meetings.

Billing & Expenses

• Support client invoicing by maintaining accurate records, updating billing schedules, and reconciling data in Excel.

• Process expense claims and manage purchase orders, ensuring invoices are tracked and paid promptly.

• Monitor aged debt reports and assist with resolution.

• General Administration

• Prepare and format reports, presentations, and tender documents.

• Assist with business development materials, including brochures, CVs, and website content.

• Organise events, handle post and scanning duties, and order supplies or team-related materials.

• Support onboarding for new starters, ensuring a smooth induction process.

• Help create and coordinate marketing campaigns and maintain client databases.

Skills & Experience

Essential:

• Strong administrative and organisational skills with excellent attention to detail.

• Effective written and verbal communication, always presenting a professional manner.

• Proactive, reliable, and adaptable with strong time management abilities.

• Confident using Microsoft Office (particularly Excel, Outlook, and PowerPoint) and open to learning new systems.

• Able to handle multiple priorities in a busy environment.

• A cooperative team player who enjoys working with others to achieve shared goals.

Please Apply ASAP for this exciting permanent role

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.