Team Administrator

Pinsent Masons; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player seeks a proactive Team Administrator to join their Risk Advisory Services group on a 6-month fixed-term contract. This role offers a unique opportunity to provide vital support in a dynamic environment, focusing on e-filing and collaboration with legal professionals. Ideal candidates will thrive in a team-oriented atmosphere, managing schedules, maintaining filing systems, and enhancing service delivery. With a commitment to diversity and inclusion, this firm fosters an engaging workplace where your contributions will make a significant impact.

Benefits

Carers’ leave (up to five paid days)

25 days’ annual leave + rollover option

Contributory pension (up to 5%)

Private healthcare

Death in service cover (4x salary)

Interest-free loans for season tickets

Cycle to work scheme

Qualifications

• Experience in maintaining both paper and electronic filing systems.
• Ability to prepare meeting materials and manage schedules.

Responsibilities

• Ownership of e-filing for Partners and PAs.
• Liaise with support services and escalate issues as needed.
• Drive continuous improvement in service delivery.

Skills

Filing Systems Management

Client Database Management

Communication Skills

Team Collaboration

Education

High School Diploma

Bachelor's Degree

Job description

Join to apply for the Team Administrator role at Pinsent Masons

Job Description

We are looking for a Team Administrator to join our Risk Advisory Services group on a 6-month fixed-term contract. This role will focus on e-filing and can be based in any UK office excluding London.

Job Title:

Team Administrator – 6 month fixed-term contract

Group:

Risk Advisory Services

Location:

Any UK office (excluding London)

Hours:

Monday to Friday, 9:30 am to 5:30 pm

About the Business:

Here at Pinsent Masons, we bring together the best people to get the job done. We’re curious, constantly learning, listening, and growing. We value your ideas and offer an environment to work with leading experts, forming meaningful relationships and making a difference. You’ll be involved in varied and challenging work within an open, supportive environment.

Purpose of the role:

To provide proactive and professional support to the group, ensuring services are delivered efficiently in a competitive environment. The role embraces teamwork, collaborating with lawyers and business operations to meet the needs of the business. Support may be provided to staff from multiple business units, with the team structure evolving over time.

Key stakeholders:

Fee earners, PA Services Coordinators, and PAs

Candidate Overview:

Ideal candidates will have experience in maintaining filing systems (paper and electronic), assisting team members, preparing meeting materials, managing schedules, updating client databases, supporting legal PAs and Business Development, arranging travel, handling inquiries, and acting as the first point of contact for the firm.

Responsibilities:

• Ownership of e-filing for Partners and PAs
• End-to-end service delivery
• Promote correct use of firm resources
• Review and collate tasks
• Adhere to policies and procedures
• Build relationships with stakeholders
• Maintain filing and archive systems
• Prepare and submit expenses
• Liaise with support services
• Escalate issues as needed
• Answer communications professionally
• Innovate and improve services
• Respond proactively to practice priorities
• Drive continuous improvement

What we offer:

• Carers’ leave (up to five paid days)
• 25 days’ annual leave + ability to purchase or rollover 5 days
• Contributory pension (up to 5%)
• Private healthcare
• Death in service cover (4x salary)
• Interest-free loans for season tickets, gym memberships, or rental deposits
• Cycle to work scheme

Next steps:

After submitting your application, our Recruitment team will review and contact you via email. We typically conduct two interview stages—virtually first, then in person—depending on role and candidate needs.

Our commitment to diversity and inclusion:

We are a Disability Confident, Stonewall top employer, and a Valuable 500 member. We value diverse perspectives, and we are open to flexible working requests. We strive to create an inclusive environment where everyone can demonstrate their talents fully.

Job Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Information Technology
• Industries: Legal Services and Law Practice