Team Administrator, Building Consultancy (Part Time, Maternity Cover) (Birmingham)

BNP Paribas Real Estate; Birmingham; On-site; GBP 25,000 - 35,000; Part time

Job summary

An established industry player is looking for a dedicated Team Administrator to join their Building Consultancy department on a part-time basis. This role offers a fantastic opportunity to provide essential support in a collaborative environment. The ideal candidate will have strong organizational and communication skills, thriving in a busy setting while managing multiple tasks effectively. Enjoy a range of award-winning benefits including private medical cover, generous annual leave, and a vibrant company culture. If you're self-motivated and eager to contribute to a dynamic team, this role is perfect for you.

Benefits

Private medical cover

25 days annual leave plus public holidays

Health screening

Gym discounts

Wellbeing support

Cycle to work scheme

Retail discounts

Travel insurance

Pension

Bonus scheme

Qualifications

• Experience in busy, demanding environments.
• Proficiency in MS Office applications.

Responsibilities

• Provide proactive administrative support including audio typing.
• Manage the Director’s calendar and handle correspondence.
• Produce high-quality documents and maintain filing systems.

Skills

MS Word

MS Excel

MS PowerPoint

Communication Skills

Attention to Detail

Organizational Skills

Multitasking

Education

A level standard or equivalent

Job description

Team Administrator, Building Consultancy (Part Time, Maternity Cover) (Birmingham)

Join to apply for the Team Administrator, Building Consultancy (Part Time, Maternity Cover) (Birmingham) role at BNP Paribas Real Estate

Role Overview

We are seeking an Administrator to join our dynamic team on a part-time basis, providing essential support to our Building Consultancy department. This is a great opportunity for someone eager to work in a collaborative and supportive environment.

The ideal candidate will be enthusiastic, professional, well-organized, and possess excellent communication and interpersonal skills.

This is a Fixed Term Contract for 1 year, covering maternity leave, working 3 days per week from 9am to 5.30pm with flexible days.

Responsibilities

• Provide proactive administrative support, including audio typing
• Produce high-quality documents with accuracy and professional presentation
• Arrange travel, making cost-effective decisions
• Manage the Director’s calendar, scheduling meetings and booking rooms
• Handle correspondence, draft responses, and follow-up actions
• Draft and type complex documentation such as letters, schedules, and reports
• Maintain a bring-forward system for meetings and relevant documents
• Respond to telephone inquiries or redirect as appropriate
• Produce invoices via CRM, assist with overdue payments, and input invoice data
• Complete KYC and onboarding processes
• Open opportunities/projects in CRM
• Maintain and update filing systems, send files to archive
• Input expenses and perform general admin tasks (post, photocopying, scanning, filing)
• Research and book restaurants, send calendar invites
• Arrange venue bookings, refreshments, and equipment

Person Specification

Qualifications

• Educated to A level standard or equivalent

Experience & Skills

• Experience in busy, demanding environments
• Proficiency in MS Word, Excel, PowerPoint
• Excellent written and spoken communication skills
• Attention to detail in literacy and numeracy
• Team-oriented, organized, confident, and approachable
• Ability to prioritize and meet deadlines
• Self-motivated with a systematic approach
• Thorough, conscientious, and able to multitask
• Friendly, professional first point of contact

Benefits

We offer award-winning benefits including private medical cover, 25 days annual leave plus public holidays, health screening, gym discounts, wellbeing support, cycle to work scheme, retail discounts, travel insurance, and a vibrant company culture with social events.

Financial benefits include pension, life assurance, long-term disability insurance, interest-free season ticket loan, bonus scheme, share incentive plan, and financial advice.

Commitment to Diversity

BNP Paribas Real Estate is committed to fostering a diverse, inclusive, and equitable work environment, respecting all legally protected characteristics.