Support Desk Administrator

Cambridge Maintenance Services Limited; St. Ives; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Holiday allowance

Development opportunities

Pension enrolment after 3 months

360 wellbeing and retail discounts

Training and development opportunities

Job summary

Cambridge Maintenance Services Limited in St Ives, Cambridgeshire, is seeking a Support Desk Administrator to join our busy team. You will be the central point of contact for clients, engineers and subcontractors, keeping systems up to date and ensuring timely quotes.

The role requires strong communication, attention to detail and the ability to work under pressure, with rotating shifts 8-4.30pm and 9.30am-6pm. We offer holiday allowance, pension after probation, and development opportunities.

Qualifications

• Proven ability to accurately follow procedures.
• Professional on calls and emails.
• Able to work under pressure with tight timescales.
• Excellent attention to detail and organisational skills.
• Team player who can multitask effectively.
• Minimum 1 year of administrative experience.

Responsibilities

• Log all client quote instructions.
• Handle incoming calls and emails.
• Allocate quotes to engineers and sub-contractors.
• Record communications on in-house system and client portals.
• Chase for quotes and expedite responses.
• Typing up quotes.
• Raise purchase orders (POs).
• Handle client queries professionally.
• Provide outstanding customer service at all times.
• Escalate when a resolution requires higher management input.

Skills

Follow procedures

Phone & email handling

Time management

Attention to detail

Multitasking

Team player

Administrative experience

Job description

St Ives, Cambridgeshire

About Cambridge Maintenance Services Limited

Cambridge Maintenance Services is a nationwide supplier of mechanical and electrical building services maintenance with over 34 years of experience in delivering its building services maintenance to the corporate, healthcare, education, retail, transport and manufacturing sectors. It also ensures optimum energy efficiency for every property portfolio it manages.
We are experts in delivering compliant, safe, and efficient workplaces. Our nationwide building services maintenance solutions span the corporate, healthcare, education, retail, transport, and manufacturing sectors. Using advanced technology and data, we provide cutting-edge maintenance services that are trusted by major managing agents and independent clients alike. As a multi-award-winning business, our local teams are dedicated to providing personalised FM services that meet your specific needs.

Support Desk Administrator

Job Description

Cambridge Maintenance Services are looking for a responsible Service Desk Administrator to join our team. You will be part of a dynamic and fast paced team providing a central point of contact for our clients, engineers and sub-contractors. Your main duties will be to keep our in house and client systems up to date. Liaise with client, engineers and subcontractors to ensure we receive quotes in a good timely manner. Dealing with incoming calls and emails quickly and efficiently to ensure the highest quality of standards are kept. A successful candidate should be able to demonstrate strong attention to detail along with the ability to discover potential risks.

Key Responsibilities

• Ensuring all clients quote instructions are logged
• Dealing with incoming calls and emails
• Allocation of quotes to engineers and sub-contractors
• Recording all communication and arrangements on our in house system along with client portals
• Chasing for quotes
• Typing up quotes
• Raising PO’s
• Dealing with queries
• Deliver outstanding customer service by responding promptly, remaining courteous and professional at all times
• Escalate requests where a satisfactory resolution has not been provided or where a higher level of management input is required

Location

St Ives, Cambridgeshire

Hours of Work

Rotating shifts - 8-4.30pm and 9.30am-6pm

Essential Skills & Qualifications

• Proven ability to accurately follow procedures
• Comfortable and professional on calls and emails
• Flexible and adaptable at any given moment, and able to work to timescales
• Ability to work under pressure with a can do attitude
• Good attention to detail
• Organised with effective time management and ability to multitask
• Work well as part of a team
• Previous administration experience for at least 1 year

What We Offer

• Holiday Allowance
• Development and training opportunities
• Pension enrolment after 3 months service
• 360 Wellbeing and retail discounts
• Training and development opportunities

Need more info?

Yasmin will answer your questions.
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