Sales Ledger Administrator

Cambridge Maintenance Services; St. Ives; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Access to Wellbeing 360 portal with additional benefits

Job summary

A leading maintenance service provider is seeking a detail-oriented person for sales invoicing and administrative tasks in St. Ives, England. The role requires strong communication skills and the ability to work both independently and collaboratively. The ideal candidate will manage sales invoices, resolve queries, and support operations across various client portals while meeting tight deadlines. The position offers a professional work environment and opportunities for growth.

Responsibilities

• Input and maintain accurate sales ledger data.
• Set up new clients in Exchequer and Work Order Manager.
• Handle general day-to-day accounts tasks.
• Liaise with customers and management to resolve queries.
• Support month-end procedures and achieve monthly targets.
• Chase contractor and supplier invoices.
• Provide assistance to colleagues during absence.

Skills

Strong written and verbal communication skills

Effective team player

Attention to detail

Excellent time management skills

Confident decision-maker

Adaptability to new software

Good working knowledge of Microsoft Office

Committed, hardworking, and reliable

Job description

Cambridge Maintenance, founded in 1985, is a leading provider of hard services, specialising in Mechanical and Electrical (M&E) maintenance for various sectors. We are committed to delivering high-quality, reliable, and efficient services to our clients, ensuring the smooth operation of their facilities. Serving major clients in sectors such as commercial offices, healthcare, and educational facilities.

We are part of a Group called Mecsia, since 2024, we have been backed by a leading private equity investor, supporting an ambitious growth strategy built on service excellence, operational efficiency, and further acquisitions. With over 1,200 employees — including more than 700 engineers — we continue to expand and innovate, providing high-quality services to clients across the UK.

Job Title

Job Description

Duties will include producing sales invoices using our current accounts package, Exchequer, and assisting with the transition to the Sage 200 accounts system. The role involves managing and resolving queries related to sales invoices and taking responsibility for a specific group of sites to ensure all invoicing is completed by month-end deadlines. The ideal candidate will be goal-driven, meeting monthly targets while maintaining accuracy and attention to detail. You will work across various client portals, each with different site and invoicing requirements. Handle general administrative tasks such as responding to emails, answering phone calls, and supporting the wider team.

Key Responsibilities

• Input and maintain accurate sales ledger data, including processing sales invoices and credit notes.
• Set up new clients in Exchequer and the Work Order Manager, including tariff and JC code configuration.
• Carry out general day-to-day accounts tasks, responding to emails and phone calls promptly.
• Liaise with customers, management, and other departments to resolve queries and issues efficiently.
• Support month-end procedures and work towards achieving monthly targets.
• Chase contractor and supplier invoices, checking quoted jobs and engineers’ labour for discrepancies.
• Provide assistance to colleagues during periods of holiday or sickness to ensure continuity of service.

Location

St Ives, Cambridgeshire

Hours of Work

8.30am - 5pm Monday - Friday (37.5 hours per week)

Essential Skills & Qualifications

• Strong written and verbal communication skills.
• Effective team player with the ability to work independently when required.
• Highly attentive to detail with a diligent and organised approach to work.
• Excellent time management skills and the ability to meet strict deadlines.
• Confident decision-maker who approaches tasks methodically and with initiative.
• Able to adapt quickly to new software and system implementations.
• Good working knowledge of Microsoft Office, particularly Excel.
• Committed, hardworking, and reliable with a positive and professional attitude.

Desired Skills & Qualifications

What we offer

AccesstotheWellbeing360portal,wherebylotsofadditionalbenefitsareavailableforuseoutsideofCambridgeMaintenance