Subcontract Accounts Payable Specialist – £40,000

Pearson Carter; Buntingford; On-site; GBP 38,000 - 42,000; Full time

Job summary

Pearson Carter is partnering with a growing international organisation in the data centre construction and engineering sector to recruit a Subcontract Accounts Payable Specialist for their Commercial team in Buntingford. The role focuses on subcontractor invoice processing, payment administration and international tax compliance across multiple entities.

You’ll report to the Head of Commercial and collaborate with Commercial Managers, Quantity Surveyors, Project Managers and Finance teams to

Qualifications

• Experience in Accounts Payable or Subcontract Administration within a project-led environment.
• Construction/engineering/MEP background preferred.
• Experience processing overseas subcontractor invoices and multi-currency work.
• Knowledge of CIS, RCT, VAT, reverse charge VAT and withholding tax.

Responsibilities

• Process high volumes of subcontractor invoices across UK and international entities.
• Review invoices against subcontracts, purchase orders, variations, budgets and milestones.
• Verify subcontractor applications and supporting documentation.
• Manage retention, contra charges, back charges and commercial adjustments.
• Maintain cost trackers, accruals and payment forecasts.

Skills

Attention to detail

Stakeholder management

Communication

Tools

Microsoft Dynamics ERP

Power BI

Excel (Pivot Tables, VLOOKUP/XLOOKUP)

Job description

Subcontract Accounts Payable Specialist – £40,000

Pearson Carter is working with a growing international organisation operating across the data centre construction and engineering sector. They are looking for an experienced Subcontract Accounts Payable Specialist to join their Commercial team in Buntingford.

This is a key position supporting major projects across multiple international entities, with responsibility for subcontractor invoice processing, payment administration, commercial controls and international tax compliance.

THE ROLE

Reporting directly to the Head of Commercial, you’ll work closely with Commercial Managers, Quantity Surveyors, Project Managers and Finance teams to ensure subcontractor applications and invoices are processed accurately and on time.

You’ll support projects across multiple countries, making previous experience within international invoices, multiple currencies and overseas tax requirements particularly important.

Responsibilities

• Process high volumes of subcontractor invoices across UK and international entities
• Review invoices against subcontracts, purchase orders, variations, budgets and project milestones
• Verify subcontractor applications and supporting documentation
• Manage retention, contra charges, back charges and commercial adjustments
• Maintain accurate cost trackers, accruals and payment forecasts
• Manage subcontractor payment and invoice queries
• Ensure compliance with CIS, RCT, VAT, reverse charge VAT and withholding tax
• Support cross-border and jurisdiction-specific invoice compliance
• Maintain accurate records within Microsoft Dynamics

THE CANDIDATE

We’re looking for an experienced Accounts Payable professional who understands the additional complexity of subcontractor payments within a project-led environment.

Essential Experience

• Previous Accounts Payable, Subcontract Administration or Commercial Administration experience
• Construction, engineering, MEP or similar project-based industry background
• Experience processing overseas subcontractor invoices
• Multi-company and multi-currency experience
• Working knowledge of CIS, RCT, VAT, reverse charge VAT and withholding tax
• Hands-on Microsoft Dynamics ERP experience
• Strong Excel skills including Pivot Tables and VLOOKUP/XLOOKUP
• Excellent numerical accuracy and attention to detail
• Strong stakeholder management and communication skills

DESIRABLE

Experience with in data centres, construction, engineering or infrastructure would be particularly advantageous.

Knowledge of Quantity Surveying and commercial management processes, including payment notices, applications for payment, retention and final accounts, would also be beneficial.

Experience with Power BI and knowledge of NEC, JCT or FIDIC contracts would be advantageous.

LOCATION

Buntingford

The position sits within the Commercial function and may involve travel within the UK.