Studio Manager – Hybrid, Employee-Owned Practice

Dezeen Limited; Greater London; Ibrido; GBP 42.000 - 62.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

EOT bonus scheme

Daily lunch

Company pension

Annual leave 25–30 days

Cycle-to-work

Eyecare vouchers

Employee Assistance Programme

CPD opportunities

Hybrid working

Studio outings

Descrizione del lavoro

David Bonnett Associates (DBA) is seeking a proactive Studio Manager to join our London team. The role covers studio operations, HR coordination, marketing and business development support, working closely with Directors and senior colleagues to keep the studio running smoothly.

The ideal candidate is highly organised, collaborative and enjoys supporting a small, professional practice. We offer employee ownership, hybrid working, and a range of benefits in an East London studio with on-site

Mansioni

• provide day-to-day administrative and operational support to the Directors and senior team, helping to coordinate priorities and ensure the smooth running of the practice
• manage diaries, company calendars, meeting arrangements and the scheduling of key activities
• prepare agendas, meeting documentation, minutes and action trackers, ensuring agreed actions are followed up
• coordinate management and Board meetings, including the preparation and circulation of relevant documentation
• assist with the preparation and maintenance of company policies, procedures, business records and operational documentation
• support financial administration, including company expenditure, expenses and receipts, liaising with accountants and external advisers as required
• maintain company insurance records and coordinate policy renewals, documentation and related enquiries
• coordinate company accreditations and certifications, including SSIP, Disability Confident and London Living Wage Employer accreditation
• maintain professional memberships, company registrations and associated renewals
• monitor administrative deadlines and business priorities, proactively following up on outstanding tasks and supporting improvements to internal processes
• oversee the day-to-day running of the studio, maintaining a welcoming, organised, accessible and professional working environment
• act as a central point of contact for studio administration, facilities and general operational enquiries
• manage office supplies, stationery, kitchen provisions and equipment purchasing
• liaise with suppliers, property managers, cleaning teams and maintenance contractors
• coordinate IT equipment, software and systems with external IT providers, ensuring staff have the necessary resources and support
• coordinate office health and safety arrangements, maintaining relevant records, procedures and compliance documentation
• organise meeting rooms and facilities for internal meetings, client visits and external events
• arrange staff travel, accommodation and associated bookings
• manage shared company email accounts, telephone enquiries and incoming correspondence, directing information to the appropriate colleagues
• provide practical day-to-day support to colleagues, helping to maintain an efficient and well-organised studio
• support the directors and senior team with HR administration and the coordination of people-related matters
• act as an initial point of contact for routine employee enquiries, referring sensitive or complex matters to the appropriate Director or external HR adviser
• maintain accurate staff records, including holidays, sickness absence, timesheets and other employment administration
• coordinate recruitment, interviews, employment documentation, onboarding and staff inductions, including arrangements for freelance consultants
• assist with staff reviews, annual appraisals, training and professional development, maintaining relevant CPD and training records
• support resource planning administration, including workload schedules, staff availability and allocation records
• organise staff meetings, CPD sessions, social events and other practice-wide activities
• support employee engagement and internal communications, including the administration of Employee Ownership Trust activities and employee forums
• help foster a positive, inclusive and collaborative working environment, supporting effective communication across the practice
• support the directors and senior team with marketing, communications, business development and new business opportunities
• coordinate the preparation and updating of marketing materials, presentations, project portfolios, company credentials and practice information
• assist with the preparation, formatting and coordination of fee proposals, bids, tenders and pre-qualification submissions
• maintain and update the practice’s project management system, client databases and business development records
• coordinate updates to the company website, LinkedIn and other communications channels, helping to promote projects, achievements, awards and events
• prepare and maintain project case studies, staff profiles and other promotional content in collaboration with colleagues
• assist with client communications, meeting arrangements and relationship management activities
• monitor business development opportunities, submission deadlines and follow-up actions
• support the organisation of industry events, networking activities and other opportunities to promote the practice
• work collaboratively with the wide team to ensure marketing and business development information is accurate, consistent and up to date
• We are looking for someone who is organised, approachable and motivated, with a genuine interest in supporting a small, collaborative professional practice.
• The ideal candidate will demonstrate:
• excellent organisational and time-management skills, with the ability to coordinate multiple activities and competing priorities
• strong written and verbal communication skills, with excellent attention to detail
• a proactive and practical approach, with the confidence to take initiative and follow tasks through to completion
• a collaborative, team-focused attitude and a willingness to support colleagues across all areas of the practice
• a friendly, professional and approachable manner, with strong interpersonal skills
• the ability to work closely with Directors and senior colleagues while managing responsibilities independently
• sound judgement, discretion and the ability to handle confidential business and employee information appropriately
• flexibility and adaptability, with a willingness to assist wherever support is needed
• confidence using Microsoft Office, Teams and other digital administration and communication systems
• an interest in architecture, design, accessibility or the built environment
• Previous experience in studio management, office coordination, practice administration or a similar role within a professional services environment would be advantageous. Experience supporting marketing, business development/HR administration and accounts would also be beneficial.

Descrizione del lavoro

David Bonnett Associates (DBA) is seeking a proactive Studio Manager to join our London team. The role covers studio operations, HR coordination, marketing and business development support, working closely with Directors and senior colleagues to keep the studio running smoothly.

The ideal candidate is highly organised, collaborative and enjoys supporting a small, professional practice. We offer employee ownership, hybrid working, and a range of benefits in an East London studio with on-site