Studio Manager

IDA Recruitment Ltd; City Of London; Hybrid; GBP 35,000 - 37,000; Full time

Benefits offered by this job

20 days annual leave

Health plan with gym discount

Professional development plans

Job summary

IDA Recruitment Ltd's client, a small architecture studio near Moorgate, is seeking a Studio Manager to ensure the smooth running of the practice. This office-based role runs Monday to Friday with the option to work remotely on Fridays, 9:30am–6pm.

In this hands-on position you will coordinate administration, facilities, and communications, working closely with Directors and senior staff. You should bring studio/office management experience, strong organisational skills, and the ability to

Qualifications

• Experience in administrative/studio coordination or office management in architecture or design.
• Ability to produce social media content.
• Strong communication skills with the ability to work independently and in a team.

Responsibilities

• Run day-to-day studio operations including access, security, reception, deliveries, meetings and space upkeep.
• Manage facilities contractors and support remote and hybrid working.
• Be the main contact for landlord, property manager and sub-tenants; manage studio hires, bookings, terms of hire, insurance, on-site supervision and invoicing.
• Oversee health and safety, including fire safety, risk assessments, first aid, PAT testing and studio records.
• Support external communications including social media, website updates, press inquiries and new business submissions.
• Organise CPD programme, events and the practice calendar.
• Administer ISO 14001 memberships and internal audit cycle, and assist with policy reviews.
• Assist with staff induction and IT support alongside the IT consultancy.

Skills

Administrative

Studio coordination

Office management

Social media

Communication

Teamwork

Job description

Studio Manager £35,000 - £37,000

A wonderful opportunity to join this small architecture studio as their Studio Manager, close to Moorgate. This is a pivotal role to help with the smooth running of the practice working closely with Directors, Associate Directors, Senior Associates and the wider team. Office based position, Monday to Friday with, the opportunity to work remotely on Fridays. Hours 9:30am – 6pm.

Benefits include: 20 days (plus 3 days at Christmas) lifestyle and wellbeing plan, health plan including discounted gym membership (gym on site), professional and personal development plans, STL

The successful candidate will need to demonstrate strong administrative/studio coordinator/studio manager/office manager experience ideally coming from architecture or design industries. Experience producing social media content is needed. You will have a hands-on, practical approach to solving problems. Be an excellent communicator and have the confidence to work independently, as well as the ability to work collaboratively in a team.

This is a small and friendly practice where you can take responsibility and make the job the own.

Reporting into the Practice Manager the responsibilities are varied and include:

• Studio and facilities: Run the day-to-day studio, including access, security, reception, deliveries, meeting rooms, supplies and the look and function of the working spaces. You’ll also manage facilities contractors and support remote and hybrid working.


• Premises and commercial use: Be the main contact for the landlord, property manager and sub-tenants. You’ll also manage hire of the studio for photoshoots and similar uses, including bookings, terms of hire, insurance, on-site supervision, records and invoicing.


• Health and safety: Look after statutory compliance, including fire safety, risk assessments, first aid, PAT testing and studio records.


• Marketing and communications: Support the practice with external communications, including social media, website updates, the communications calendar, and assist with press and new business enquiries, and awards submissions.


• CPD and events: Organise the CPD programme, practice events (including design forum and Open House), social events and the practice calendar.


• Quality and sustainability: Administer the ISO 14001 memberships and internal audit cycle, and support policy and procedure reviews.


• People and IT: Help with staff induction, support the intranet and document management systems, and provide first-line IT support alongside the IT consultancy.