Receptionist

Bespoke Careers; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

An exciting Permanent Receptionist opportunity to join a high end architecture practice in the heart of the West End. Based in a beautiful new office, 5 days a week, you'll be surrounded by talented creative teams in a modern, fast-paced environment, meeting, greeting and working alongside inspiring people every day.

With excellent staff retention, a genuinely welcoming culture, gym and shower facilities, and a fantastic central London location, this is a role offering both progression and

Qualifications

• Previous experience in reception, front-of-house, business support, office administration or hospitality.
• Warm, confident and professional manner with excellent communication skills.
• Highly organised, proactive and comfortable managing multiple priorities.

Responsibilities

• Welcome clients, visitors and colleagues, creating a warm and professional first impression.
• Manage the reception area, meeting rooms and communal office spaces, ensuring they remain welcoming and well presented.
• Manage incoming calls, post, couriers and general correspondence.
• Coordinate meeting rooms, appointments, refreshments, catering and client requirements.
• Organise office supplies, kitchen stock and general facilities.
• Arrange business travel and support with occasional errands and administrative tasks.
• Coordinate CPD sessions, talks, presentations and internal office events.
• Maintain staff whereabouts, availability and relevant office records.

Job description

An exciting Permanent Receptionist opportunity to join a high end architecture practice in the heart of the West End. Based in a beautiful new office, 5 days a week, you'll be surrounded by talented creative teams in a modern, fast-paced environment, meeting, greeting and working alongside inspiring people every day.

With excellent staff retention, a genuinely welcoming culture, gym and shower facilities, and a fantastic central London location, this is a role offering both progression and genuine long-term potential. This is a hugely important position within the practice, acting as the face of the brand and the heart of the studio - ensuring the smooth running of the day-to-day office while being that friendly, professional face that everyone knows and trusts.

Responsibilities:

• Welcome clients, visitors and colleagues, creating a warm and professional first impression.
• Manage the reception area, meeting rooms and communal office spaces, ensuring they remain welcoming and well presented.
• Manage incoming calls, post, couriers and general correspondence.
• Coordinate meeting rooms, appointments, refreshments, catering and client requirements.
• Organise office supplies, kitchen stock and general facilities.
• Arrange business travel and support with occasional errands and administrative tasks.
• Coordinate CPD sessions, talks, presentations and internal office events.
• Maintain staff whereabouts, availability and relevant office records.
• Provide and log PPE for staff attending site.
• Provide general administrative and Business Support across the practice as required.

Requirements:

• Previous experience in reception, front-of-house, business support, office administration or hospitality.
• Warm, confident and professional manner with excellent communication skills.
• Highly organised, proactive and comfortable managing multiple priorities.
• Strong attention to detail with a natural ability to use initiative.
• Professional and personable when dealing with senior stakeholders, clients and visitors.
• A positive team player who enjoys being at the heart of a busy, creative office.
• A genuine interest in building a long-term career within a supportive and established practice.