Office Manager

One of Us; City Of London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

25 days holiday plus bank holidays

5 days carers leave per year

2 paid volunteering days

Company pension and life insurance

Medicash healthcare cash plan

Social events throughout the year

Job summary

A creative consulting firm in London seeks an Office Manager to enhance workplace culture and client experience. Responsibilities include maintaining a welcoming office, organizing events, and supporting the People team. Ideal candidates will have office management experience and a proactive, friendly approach. This is a full-time position with flexibility considered.

Qualifications

• Proven experience in office management necessary.
• Experience in hospitality or customer service is a plus.
• Interest in social media and its usage.

Responsibilities

• Create a welcoming and tidy office environment.
• Organize social events and collaborate with the team.
• Ensure compliance with health and safety regulations.

Skills

Previous experience as an Office Manager

Experience in a creative environment

User level understanding of social media

Proactive drive to improve

Self-awareness and kindness

Confident and personable approach

Job description

Overview

Working as part of the wider People team, you'll play a crucial role in shaping our workplace culture. You'll be a highly visible member of the team, offering a great front of house experience for clients and all that work from our London studio, while also ensuring a safe, tidy and creative work space.

Responsibilities

• Creating a welcoming, tidy and inspiring place to be. Working with the studio runners to keep the office well stocked and meeting rooms and shared spaces ready for use
• Greeting all guests and making sure our clients are well looked after
• Planning and organising social events for the London studio, and working with the Office Manager for the Paris studio on ad hoc all Company events both internal and external
• Run studio tours and talks for visiting schools
• Gather and action any feedback to continually enhance our working environment
• Working with the People team to play an active role in onboarding new joiners
• Implement and maintain health and safety policies, conduct risk assessments and act as the main point of contact in this area offering compliant and professional support
• Maintain requirements relating to First Aid and Fire Wardens
• Liaise with the tech team to coordinate workstation set up and any ongoing IT maintenance
• Liaise with external suppliers regarding building maintenance
• Project manage studio refurbs to create a space that meets the changing needs of our team
• Collaborate with the CTO and Director of Business Operations on any ad hoc projects relating to the building and security
• Organise travel for those travelling between studios
• Manage the London office budget and work with the finance team to source ethical and cost effective suppliers
• Input into increasing our social media presence through sharing any relevant social and cultural events and news

Requirements

• Previous experience as an Office Manager
• Previous experience in a creative environment, hospitality or customer service would be an asset
• An interest in and user level understanding of social media
• The drive to make things better, from your own personal development to initiatives that have a positive impact on those you work with
• An infectious energy, with an ability to work proactively to make things happen
• Self awareness in all situations, treating colleagues and clients with kindness and respect
• A confident and personable approach, to be able to work well with others regardless of their seniority and office location

Benefits

• 25 days holiday, plus bank holidays
• 5 days carers leave per year
• 2 paid volunteering days per calendar year
• Company pension and life insurance
• Medicash healthcare cash plan
• A calendar full of wrap parties and other social events

Hours and location

9am to 6pm for this role. We run a shift pattern between this role and the runners to give office cover from 8.30am-6.30pm which will be discussed at the interview with you. We have a great office in Old Street where you would be based and given the nature of the role, you would be required to work from the office 5 days of the week. Flexibility - We're open to variations in working patterns providing you can manage the demands of the role so please talk to us about your preferences when you apply.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Other

Industries

• IT Services and IT Consulting