Office Manager

Ignis Partners; Greater London; On-site; GBP 35,000 - 50,000; Full time

Benefits offered by this job

Death in Service benefit

Pension via salary sacrifice scheme

BUPA Private Medical and Dental Insurance

Income Protection Policy

Cycle to Work Scheme

Employee Assistance Programme (EAP)

Job summary

Ignis Partners is seeking an exceptional Office Manager to join their design practice in London. The role involves managing diary schedules, coordinating travel, and overseeing office administration. Candidates should have proven office management experience, proficiency in the MS Office Suite, and strong organizational skills. This full-time, office-based position offers a competitive salary and benefits, including BUPA Private Medical Insurance and a pension scheme. Join a collaborative team committed to delivering quality design in a vibrant studio environment.

Qualifications

• Proven office management or senior administrative experience.
• Excellent diary and travel management skills.
• Outstanding interpersonal skills with confidence to interact at all levels.

Responsibilities

• Oversee a wide range of administrative and office management responsibilities.
• Manage diary and scheduling for senior leadership staff.
• Coordinate travel booking and expense report management.

Skills

Office management experience

MS Office Suite proficiency

Diary management

Travel management

Interpersonal skills

Organizational skills

Positive mindset

Education

Degree-level education preferred

Job description

About The Opportunity

We are delighted to be recruiting on behalf of a globally recognised, award-winning architecture and design practice with a strong London studio presence. Known for delivering iconic, people-centred environments across healthcare, sports, science and corporate sectors, this is a firm where design excellence meets genuine human values.

This is a rare chance to join a creative, high-performing team in a beautifully located London studio. They are looking for an exceptional Office Manager — someone who brings energy, positivity and a genuine "nothing is too much trouble" attitude to everything they do.

If you thrive in a collaborative environment, love keeping things running seamlessly, and want to be a valued part of a world-class design practice — we would love to hear from you.

The Role

Reporting to the Office Director, the Office Manager is the operational heartbeat of the studio. You will oversee a wide range of administrative and office management responsibilities, ensuring the team can focus on their creative and technical work with full support behind them.

Your Key Focus Areas Will Include

• Diary management and scheduling for senior leadership staff
• Travel booking, coordination and expense report management
• Planning and delivering internal events — including summer and Christmas parties, studio talks and external events
• Supporting the onboarding process for new hires and office administration
• Overseeing office facilities, supplies, vendors, building management and health & safety

What We're Looking For

• Proven office management or senior administrative experience
• Proficiency across the full MS Office Suite — Outlook, Word, Excel, PowerPoint and Teams
• Excellent diary and travel management skills
• Outstanding interpersonal skills with the confidence to interact at all levels
• A proactive, solutions-focused mindset — you anticipate needs before they arise
• Strong organisational skills with the ability to juggle multiple priorities at pace
• A genuinely positive, team-first attitude — no task is beneath you
• First Aid and/or Fire Marshall trained (desirable)
• Degree-level education preferred

Package & Benefits

This role offers a competitive salary alongside an impressive benefits package:

• 4x annual salary Death in Service benefit
• Pension via salary sacrifice scheme
• BUPA Private Medical and Dental Insurance
• Income Protection Policy
• Cycle to Work Scheme
• Employee Assistance Programme (EAP)

You will also benefit from a strong support structure within a globally networked firm, working alongside talented and passionate people in a well-resourced, design-led environment.

Working Pattern

This is a full-time, fully office-based role at the firm's London studio, located in the heart of the West End. The successful candidate will be a consistent, visible and energising presence in the studio — five days a week.