Studio & Administration Assistant

MADE Careers; Greater London; On-site; GBP 24,000 - 32,000; Part time

Benefits offered by this job

28 days annual leave

Fixed-term contract (12 months)

Canary Wharf location

Reduced hours 9am–3pm, Mon-Fri

Job summary

MADE Careers is partnering with a renowned international architecture and design practice establishing a new Canary Wharf studio. The Studio & Administration Assistant role is full-time, based in the Canary Wharf studio, working closely with London Directors and the wider international team.

You'll handle front-of-house, director support, tender coordination, and general office administration, with opportunities to shape processes as the London studio grows and to develop within a growing

Qualifications

• Around 2+ years’ administration, studio support or similar experience.
• Excellent organisational skills and attention to detail.
• A warm, personable and professional approach.
• Strong written and verbal communication.
• Confident managing multiple tasks and priorities.
• Some understanding of tenders and tender documentation would be beneficial.

Responsibilities

• Front of house and day to day studio administration
• Providing administrative support to the Directors
• Managing filing, records, archiving and general office organisation
• Coordinating travel, visas and passport applications
• Monitoring relevant tender opportunities and maintaining trackers
• Supporting the preparation and coordination of tender submissions
• Liaising with consultants and third parties involved in submissions
• Compiling tender documentation and final submission packs
• Providing administrative support to the UK and South African finance teams
• Managing general office requirements, maintenance and organisation
• Helping establish efficient processes as the London studio grows

Skills

Organisational skills

Written and verbal communication

Proactive and self-motivated

Multitasking and time management

Tools

Word

Excel

PowerPoint

Job description

MADE Careers is partnering with a well established international architecture and design practice as it establishes and grows its new London studio.

Already a major name internationally, the practice is now building its presence in London and is looking for a brilliant Studio & Administration Assistant to become an integral part of the new team.

This is a varied, people focused role combining studio administration, Director support, reception, tenders and general office coordination. You’ll be joining at an early stage of the London studio’s growth, so there’s plenty of opportunity to make the role your own and become the person who keeps everything running smoothly.

The Role

Based full time in the new Canary Wharf studio, you’ll work closely with the London Directors while also liaising with the practice’s wider international team.

It would suit someone naturally organised, personable and proactive who enjoys variety and being at the centre of a busy working environment.

Responsibilities

• Front of house and day to day studio administration
• Providing administrative support to the Directors
• Managing filing, records, archiving and general office organisation
• Coordinating travel, visas and passport applications
• Monitoring relevant tender opportunities and maintaining trackers
• Supporting the preparation and coordination of tender submissions
• Liaising with consultants and third parties involved in submissions
• Compiling tender documentation and final submission packs
• Providing administrative support to the UK and South African finance teams
• Managing general office requirements, maintenance and organisation
• Helping establish efficient processes as the London studio grows

The position combines general office and Director support with genuine involvement in tender opportunities and submissions.

Requirements

• Around 2+y ears’ administration, studio support or similar experience
• Excellent organisational skills and attention to detail
• A warm, personable and professional approach
• Strong written and verbal communication
• Confident managing multiple tasks and priorities
• Strong Word and Excel skills, with good PowerPoint knowledge
• Excellent record keeping and administrative skills
• Proactive, self motivated and comfortable working independently
• Calm and capable when working to deadlines
• Some understanding of tenders and tender documentation would be beneficial
• Previous experience within architecture, design or the wider built environment would be advantageous
• Reduced working hours of 9am - 3pm, Monday - Friday
• 28 days annual leave inclusive of UK bank holidays
• 12 month fixed term contract
• Canary Wharf location
• International architecture and design environment
• Clear opportunities to develop as the London studio grows

Why This Role

This is a really nice opportunity to join an established international practice at the beginning of its London growth.

Rather than joining an already established large office, you’ll become part of a new regional studio from an early stage, working closely with its senior team and taking on a varied role that can develop alongside the business.