Strategic Project Administrator & Document Control

Reed Specialist Recruitment; Aberdeen City; On-site; GBP 22,000 - 30,000; Full time

Job summary

Reed Specialist Recruitment in Aberdeen is seeking a Project Administrator / Document Controller to support project, operational and compliance activities. The role will maintain project documentation, document control processes, training records and company compliance documentation, while supporting Project Managers and Directors with day-to-day administration of projects.

This is a varied role for an organised individual with strong administrative skills, excellent attention to detail and

Qualifications

• Previous experience as Project Administrator, Document Controller or Operations Administration.
• Strong document control and organisational skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and Sage 50 Professional.
• Experience with ISO and compliance documentation is a plus.

Responsibilities

• Provide administrative support to Project Managers and Directors.
• Assist with tenders, quotations and project documentation.
• Act as central point of contact for project enquiries.
• Coordinate project documentation throughout the project lifecycle.
• Produce reports, meeting minutes and spreadsheets as required.
• Maintain accurate project records and filing systems.
• Manage document control processes and ensure documentation is issued, tracked and archived correctly.
• Support internal and external audit preparation and ISO compliance.
• Track corrective actions and document revisions.
• Maintain employee training matrices and certification records.
• Support HSE administration activities, including PPE, training and compliance records.

Skills

Project administration

Document control

Sage 50 Professional

Microsoft Office

Attention to detail

Communication skills

Tools

Sage 50 Professional

SharePoint

Adobe Acrobat

Job description

Reed Specialist Recruitment in Aberdeen is seeking a Project Administrator / Document Controller to support project, operational and compliance activities. The role will maintain project documentation, document control processes, training records and company compliance documentation, while supporting Project Managers and Directors with day-to-day administration of projects.

This is a varied role for an organised individual with strong administrative skills, excellent attention to detail and